Senior Project Manager

Help Build a More Sustainable, Healthy, and Resilient World.

Are you passionate about shaping the built environment and looking for a workplace that truly puts people first? At HEAPY, we believe great work starts with a Colleague First culture—one that supports growth, encourages development, and values flexibility. We’re a fast‑growing, forward‑thinking firm committed to empowering our people through meaningful work, strong relationships, and shared values.

HEAPY is seeking a Senior Project Manager to join our Healthcare practice in our Indianapolis, IN office. Here, you’re more than a title—you’re a valued team member. We invest in your growth and potential and provide opportunities to be yourself, do impactful work, and help create healthier communities for the future.

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The Senior Project Manager is responsible for the full life cycle (proposal‑initiation‑execution/control‑closeout) of MEP focused design engineering, commissioning, energy optimization, and sustainability initiatives. This position is responsible for the complete project success including maintaining a Superior Client Experience, a high level of colleague engagement / collaboration, and achievement of Financial Sustainability targets.

The Senior Project Manager is responsible for client focused communication and outreach, understanding and communication of the project scope to both the client and colleagues, establishing the Client’s Guiding Principles for the project, project schedule, cost, cash flow, quality, resource planning requirements, and risk management elements required to optimize client service, quality, and fiscal responsibility.

Colleagues in position have responsibility for managing medium to large‑sized healthcare industry projects with a fee for services up to $500,000 requiring, typically, support from multiple Practices or Service Sectors. This position has an increased role in client management and business development focusing on expanding our relationships with new and existing clients. This position will also serve as a Mechanical leader on the team, contributing to and assisting team members with Engineering calculations and designs.

Normally requires a 4‑year degree in engineering and typically 10–15 years of experience in MEP focused design and project management or equivalent working knowledge/experience). Professional registration is preferred. Prior job assignments typically include project engineering and project management responsibilities, preferably for education clients.

• Maintains clear knowledge of HEAPY Corporate Vision, Mission, and Core Values and demonstrates awareness of how those objectives relate to all position responsibilities.
• Located in the Indianapolis, IN metro area or be willing to travel to project sites in and around the region.
• Continually advances technical education and personal development aligned with OKRI goals.
• Guides HEAPY service delivery consistent with the appropriate service operating procedures and the identified milestones.
• Participates in project costing and bid preparation to the extent required.
• Reviews assigned project(s) after award to HEAPY to define project scope, determine work procedures/sequences, and develop schedules, budgets, resource planning, client communication plan, and progress billing points.
• Establishes Client – HEAPY – Architect – Construction Manager liaison network to keep all interested parties informed of project communication, planning, schedule, and work progress.
• Collaborates with the Practice Director, Operations Manager, and Practice Technical Leader to form a project work team and sees that responsibilities are assigned, and execution of tasks are initiated and completed according to schedule.
• Submits documents to federal, state, and local authorities for code compliance review and obtains the various permits required.
• Holds regularly scheduled project progress review meetings to ensure that:
  • A project contract’s terms, conditions, and specifications are being met.
  • Project personnel adhere to federal and state regulatory requirements and company policies.
  • Delays and cost…