Events Manager

Description

The primary responsibility of this position is to plan and organize program events and meetings for the National FFA Convention, and non-convention-related events for the National FFA Organization and Foundation. Responsible for all operational, implementation, and pre/post-event activities.

• Assist the department director with strategic goals and decision-making.

• Oversees multiple projects related to conventions and events simultaneously.
• Manage organizational program events and meetings, including collaboration with staff and clients to plan and organize events and meetings, as well as new conference programs as they are developed.
• Manage event orders for equipment, decorating, catering, audio-visual, transportation, room setups, and other logistical needs.
• Manage travel logistics, food and beverage arrangements, hotel accommodations, and other event-related logistics.
• Occasionally travel to various conferences to assist with event logistics and management.

• Oversee event budgets up to $500,00 annually.
• Assist the department director in developing and managing the budget responsible allocation of resources and adherence to financial targets.
• Identify opportunities for cost savings and efficiency improvements while maintaining high standards of quality and service delivery.
• Help drive logistical coordination to bolster revenue growth through meticulous planning and execution.
• Lead pre and post-event activities, including pre-cons, debriefs and invoicing.
• Attend other shows and conferences to discover new partnerships ideas and tools.

• Work closely with the organization’s foundation to provide accurate information for securing sponsor ships.
• Assist with post-event activities, including debriefs and invoicing.
• Collaborate with the director of events and event managers too develop event budgets and ensure all expenses and payments are processed and remain within budget.
• Creates and abides by SOPs, timelines and guidelines created that align with the CEM strategic plan.
• Other duties as assigned.

• Provides on-site support and understands event protocols.
• Defines event goals, objectives, and implementation plans aligned with organizational mission and brand.
• Maintains data integrity in registration systems and is proficient with computer software and phone communication.

• Manage schedules and relationships with temporary staffing services for onsite registration.
• Develop learning guides to support departmental customer service.
• Generates and distributes reports across departments.
• Prioritizes tasks, organizes effectively, and demonstrates strong time-management and multitasking abilities.

• Initiate pre-event and onsite communication with clients and stakeholders.
• Provides excellent customer service to both internal and external customers.
• Collaborates to understand stakeholder needs and develop responsive processes.

• Maintains dependable attendance and punctuality.
• Demonstrates confidence in decision-making and problem-solving.
• Ensures responsible resource allocation and adherence to financial targets.

• Builds and maintains positive relationships with stakeholders, contractors, venue staff, and vendors.
• Works closely with internal and external clients to align event execution with organizational goals.
• Displays flexibility and independence in a dynamic environment.

• Exhibits strong leadership, interpersonal, listening, written, and verbal communication skills.
• Maintains clear and professional communication with all event stakeholders.
• Shares…