Controller, Management

About the Indiana Department of Education (DOE):

The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

• Delivering quality, purposeful educational opportunities for each student.
• Elevating and supporting Indiana’s educators.
• Increasing partnerships and delivering aligned, effective, and efficient support.

The role is responsible for the full fiscal management of an assigned customer group/service line. This includes planning, developing, organizing, and overseeing all budgeting and accounting functions within the group for the IDOE Finance central office. The position independently manages unit workflow and processes and is accountable for achieving customer group objectives in alignment with the agency’s Mission and Vision, as well as the Finance Division’s goals of working efficiently, accurately, and proactively in addressing financial matters.

This role provides comprehensive training to staff to support independent action and decision-making. It also advises the Appointing Authority, CFO, Director of Accounting, and other managers on all issues related to fiscal management and accounting, including the development of agency-wide fiscal policies and programs.

The salary for this position traditionally starts at $67,314.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

The essential functions of this role are as follows:

• Oversee the accounting management of federal and state accounts.
• Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
• Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
• Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
• Certify the accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
• Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
• Must ensure that all accounts are closed at the appropriate fiscal year end and that…