Parish Ministry Coordinator; Part Time

Job Title

Parish Ministry Coordinator (Part Time)

The Parish Ministry Coordinator supports the mission and strategy of College Park Church by providing administrative assistance and coordination to Parish Ministry and the Pastor of Congregational Care & Compassion. This role blends relational and emotional intelligence with proactive, task-driven execution. It is both proactive and reactive in nature, working with Deacons and Elders to respond quickly to needs. This position sits on the Care & Compassion staff team and reports to the Pastor of Congregational Care & Compassion while collaborating with other staff.

• Manage sub-parish assignments in the Shepherding App, ensuring every member is assigned to an elder and coordinating deacons and other pastoral staff to sub-parishes as directed by Parish Ministry Leaders.
• Assist the Pastor of Congregational Care & Compassion in managing Shepherding App development, testing, access, security, permissions, training, and troubleshooting for elders and deacons.
• Schedule appointments, manage calendar invites, and take meeting minutes for Parish Leader Committee, focus groups, etc.
• Coordinate planning of the annual parish events calendar. Work with the Resource & Communication Manager to reserve space for parish events.
• Create parish events in Ministry Platform and manage invitations and registrations.
• Update CPC website with parish event details.
• Assist elders and deacons in executing parish events, including procurement of food and supplies, audio equipment, games, program content, signage, etc.
• Work with the Events Manager to create and manage processes related to maintaining, storing, and checking out shared CPC and Parish Ministry event materials (tablecloths, centerpieces, games, bottled water, coolers, etc.).
• Compile and manage parish-related docs & files in Basecamp, including Deacon Handbook, Parish Events Playbooks, Event Calendars, training materials, etc.
• Own the creation and distribution of parish communications, including newsletters, event invitations, and reminders, with input from the Pastor of Congregational Care & Compassion. This may include content compilation (event info, devotions, member milestones, etc.) and content creation (online forms, elder/deacon spotlights, service team opportunities, etc.).
• Compile data and create reports related to household shepherding coverage, parish mapping, member contacts, CARE goal dashboard, etc.
• Assist in the creation and management of Parish expense budgets and process reimbursement requests for parish ministry expenditures by elders and deacons.
• Assist in Care & Compassion and Parish Shepherding special projects and events as able.
• Schedule touch base meetings with Parish ministry leaders on behalf of the Pastor of Congregational Care & Compassion.
• Facilitate collaboration between elder/deacon parish ministry, compassion ministry, and service team volunteers.
• Coordinate recruitment, development, and deployment of service teams to provide meals, transportation, visitations, and home maintenance help for members.

• Bachelor’s degree preferred, preferably in a related field.
• Administrative experience preferably in a ministry or not-for-profit setting.
• Proficient in Microsoft Office and other technology. Experience with database maintenance and web-based applications for file sharing, creating forms, and task management is favorable.
• Ability to think proactively and anticipate tasks well in advance.
• Ability to prioritize and execute multiple tasks simultaneously.
• Strong organizational, process, and time management skills.
• A servant’s heart with attention to detail and comfort speaking into ministry priorities and strategy.
• Well-developed interpersonal skills and ability to articulate ideas clearly.
• Communicates in a Christ-like and professional manner in public and private.
• Collaborates with other staff members and ministries to promote the church’s mission and health.
• Passionate about the mission, values, and strategy of College Park Church and the role of membership and congregational care in discipleship.
• Spirit-filled with authentic concern for Jesus Christ and others, demonstrating spiritual fruit (Galatians 5:22-23).
• Demonstrates a stable, mature Christian walk with a commitment to prayer and God’s word.
• Desires to grow personally and professionally in ministry knowledge and skill development.
• Must be a member of College Park Church in good standing or willing to become a member.

• This is a part-time, hourly role up to 24 hours weekly on average.
• Work schedule includes at least 12 hours weekly in the office with Tuesdays required; remaining in-person schedule is negotiable. Occasional weeknights and weekends (including Sunday mornings) may be required for meetings and events.
• Attendance at team meetings, staff meetings, and other staff functions is expected.