Grants Coordinator

401k, Dental Insurance, Life Insurance, Medical Insurance, Vision

Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.

Firefly Children & Family Alliance is looking for a full-time Grants Coordinator in Indianapolis, Indiana. As the Firefly Children & Family Alliance Grants Coordinator, you are responsible for coordinating administrative data and information management throughout the grants process. You are responsible for the fiscal and programmatic reporting of grants, including but not limited to state and federal grants and private foundations and corporations.

The Grants Coordinator will work across programs and with development and accounting to ensure that grant management documents, procedures, and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. The Development team at Firefly oversees the submission of 75 to 100 proposals per year. The Grants Coordinator will be responsible for managing as many as 45 to 60 active grant awards at any given time.

• Coordinate the day-to-day administration and tracking of assigned grants, including deadlines, expenditures, required documentation, and reporting requirements.
• Prepare and process grant-related expense reports, check requests, invoices, and other financial documentation accurately and in a timely manner.
• Work closely with program directors and other program staff to understand grant-funded activities, monitor progress, gather required information, and support successful grant implementation.
• Collaborate with Accounting to obtain financial reports, reconcile grant expenditures, and ensure alignment between approved budgets and actual spending.
• Monitor grant expenditures throughout the grant period, identify potential under spending, overspending, or budget concerns, and proactively communicate issues to appropriate staff.
• Maintain an accurate and comprehensive grant calendar that includes Final date to receive applicationss, reporting requirements, grant periods, renewal opportunities, and other key milestones.
• Provide regular updates regarding grant activities, deadlines, spending, and outstanding needs to Development leadership.
• Develop a strong working knowledge of Firefly’s programs, services, populations served, outcomes, and funding priorities through ongoing communication with program and organizational leadership.
• Research prospective foundation, corporate, and other grant funding opportunities that align with Firefly’s strategic and programmatic priorities.
• Assist with the preparation, coordination, and submission of grant applications, reports, supporting documentation, and other funder communications.
• Build positive, collaborative working relationships with colleagues across departments and serve as a responsive resource for grant-related questions and needs.
• Provide strong administrative and project coordination support to the Development team, program leadership, and executive leadership as needed.
• Schedule and coordinate recurring grant meetings, prepare necessary materials, track follow-up items, and help ensure commitments are completed.
• Demonstrate strong attention to detail by reviewing grant materials, financial information, deadlines, and documentation for accuracy and completeness.
• Communicate proactively when deadlines, deliverables, financial concerns, or other issues require attention.
• Support a team-oriented environment by being flexible, approachable,…