Lease Administration Manager

Job Details

Job Location:

Cornerstone Corporate Office
- Indianapolis, IN 46260

Position Type:
Full Time

Education Level: 4 Year Degree

Salary Range: $60,000.00 - $65,000.00 Salary/year

Travel Percentage:
None

Job Shift: Day

Job Category:
Admin
- Clerical

At Cornerstone Companies, Inc., we know that high-performing properties depend on high-performing systems - and the people who maintain them.

For more than 40 years, we’ve supported growing, multi-state operations across 40 states - providing the infrastructure, leadership, and culture needed for teams to do their best work.

Our culture is guided by values that show up in real decisions - not just posters on the wall.

We create safe, comfortable environments for patients, tenants, and healthcare providers. Every repair and inspection contributes to that mission.

We approach building challenges with thoughtful, practical solutions that improve performance and reliability.

We lead with integrity, accountability, and professionalism - especially when stepping in to support teams during critical coverage periods.

The Lease Administration Manager is responsible for supporting the Property Management and Accounting Teams with the tasks associated with the assigned property management portfolio. This position is accountable for the accuracy and completeness of lease data at every stage. From initial abstraction through activation, escalation, amendment, and termination - ensuring that what is documented in the lease is faithfully reflected in the systems that drive billing, reconciliation, and reporting that our Teams rely on.

Operating at the critical intersection of property management and accounting, this role requires a professional who can translate complex legal language into actionable financial data, ensure precise lease abstraction, and leverage industry-standard commercial accounting software to drive operational compliance and revenue accuracy.

• Analyze, interpret, and translate complex legal language from commercial lease agreements.
• Accurately abstract lease data into a database(s) (rent escalations, renewal options, operating expense clauses, and tenant responsibilities).
• Setup Units and Square Footage for new buildings.
• Review and enter new Leases/Tenants, including recurring charges.
• Setup Late Fees for all Leases/Tenants.
• Enter any Lease Amendments and Modifications.
• Update Indexation tables for CPI Increases.
• Administrator for Deal Manager - moving finalized/approved leases in Deal Manager to Yardi Voyager.
• Setup CAM Reconciliations once lease is reviewed.
• Work closely with the Accounting Team to support annual CAM reconciliations, audit requests, and revenue tracking.
• Work with PMs on any changes needed to Units, Leases/Tenants, Recurring Charges, CAM Reconciliations.
• Work with Accounting if any changes are needed to previously posted charges.
• Enter Lease Terminations for any tenants that move-out and change to Past Tenant.

• Other duties as assigned.

• Minimum 5+ years of dedicated commercial lease administration or property management experience
• Deep understanding of commercial real estate legal terminology, contract structures, and lease nuances
• Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field (or equivalent practical experience)

• Exceptional oral and written communication
• Advanced level of proficiency in Excel, PowerPoint, and Word
• Demonstrated proficiency in commercial accounting/property management software

• Holding or actively pursuing professional designations such as LEAPS (Lease Administration Professional), CPM (Certified Property Manager) through IREM, or RPA (Real Property Administrator) through BOMA
• Direct, hands-on experience with advanced modules or specific enterprise systems such as Yardi

This position will primarily be performed in a corporate office with little to no exposure to the elements. The position requires regular and prolonged use of office equipment including a computer and keyboard. The ability to sit or stand for extended periods will be necessary. Occasional walking, standing, and lifting to 25 pounds is required.