Seasonal Order Entry NameList Associate

Posted Thursday, August 27, 2026 at 5:00 AM

Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones’ products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years.

For more information about Herff Jones, please visit  .

The Order Entry Name List Associate is  an important part of the team supporting high schools,colleges and other educational institutions (our customers).As a member of theOrder

Entrysub-team, you willbe responsible fordailyreview of orders from customer sand

Herff Jones Independent Sales Partners  (ISPs); these orders are delivered through ourweb-basedESKOportal.

Preparing orders withaccurateinformation to prevent changes is acritically important function of this role, so attention to detail is crucial.

Data entryOF THE Name Listis the firststepof manyinensuringhigh-qualityproductsgotimelyfromour manufacturing environmenttoour customers.

• Understand who we are at Herff Jones, and why customers come to us
• Gain a high-level understanding of the flow of products and processes
• Build relationships with Customer Service Agents and understand their needs as it relates to your role
• Become proficient in performing basic operations in our ERP system (Oracle) independently
• Review daily orders and prioritize the order entry process
• Verify and double check each order for order accuracy and completionofother numerical details
• Compare order details provided with the prepared package content before the product ships
• Operate independently and serve as a subject matter expert foryour order book
• Demonstratedability to navigate ERP system (Oracle) for basic and advanced tasks, to meet or exceedcustomerneed dates

• Drive sales in both new and existing markets, with multiple products
• Present compelling presentations to students, parents and key decision makers
• Develop trusted and loyal business partnerships both externally and with our internal partners
• Attend regularly scheduled sales and technical training meetings, including area, regional and national sales conventions for the purpose of learning products,industry trends, programs, and processes
• Call assigned customer and prospect schools in the territory on a regular basis to effectively increase market penetration and meet sales growth goals
• Develop and execute robust marketing campaigns in all prospects and accounts
• Become anongoingtrusted specialist with your customers, utilizing value-add programs to deliver solutions

• Intermediate to advanced MS Excel skills are REQUIRED for this role
• Previous experience working with an ERP system such as Oracle is preferred
• Exceptional attention to detailand the ability to notice errors and discrepancies
• Familiarity withdigitalfiling skills
• Demonstrate success managing multiple processes and tasks with strong organizational skills
• A positive attitude with a focus on learning the complete product cycle to better servecustomers(schools and administrators) and Independent Sales Partners
• Work in a team environment with a positive attitude and perform other assigned tasks to meet the team’s overall delivery goal

• Bachelor’s Degree-Business,…