Transportation Backhaul Coordinator

The Transportation Backhaul Coordinator has both operational and regulatory responsibilities and serves as the primary point of contact and subject matter expert for vehicle fleet operations s role oversees compliance with local, state, and federal transportation regulations, including DOT and FMCSA standards, while upholding internal policies and procedures. The Transportation Backhaul Coordinator plays a vital role in ensuring the safe, compliant, and efficient operation of Gleaners’ fleet through routing, dispatch support, backhaul coordination, and transportation technology analysis.

This is a highly data-driven role that leverages operational metrics to inform business decisions, improve fleet performance, and solve complex transportation challenges. All responsibilities and duties will further Gleaners’ mission to be a leader in the fight against hunger.

End Date:
December 27, 2026

Opportunity Type:
Job

Category:
Warehouse / Supply Chain / Drivers

• Identify, evaluate, and secure backhaul freight opportunities to maximize fleet utilization and reduce empty miles.
• Partner with Transportation Load Planner to identify available drivers for backhaul operations.
• Book spot market freight through DAT, Internet Truckstop, and other broker platforms, including completion of broker and carrier setup documentation.
• Confirm order numbers, schedule appointments, and manage vendor systems.
• Provide routing, dispatch, and load coordination support to ensure timely pickups and deliveries.

• Learn and effectively use Gleaners’ routing software, load boards, GPS, and fleet management systems.
• Analyze transportation technology data to identify operational improvements and efficiency opportunities.
• Maintain accurate vehicle, driver, and load data across all transportation systems.

• Serve as a subject matter expert for DOT and FMCSA regulations.
• Collaborate with the Transportation Manager to ensure fleet compliance with all applicable regulatory requirements.
• Maintain preventive maintenance records and ensure all required documentation is properly stored in fleet systems.
• Support audits, inspections, and compliance reviews.

• Track and analyze mileage, fuel usage, labor hours, deliveries, and performance metrics.
• Maintain spreadsheets, reports, dashboards, and fleet databases for budgeting and operational analysis.
• Provide ad hoc analysis and data storytelling to leadership as needed.

• Manage fuel systems (credit cards and internal pumps) and ensure accurate reporting.
• Record and maintain vehicle repair, fuel, mileage, and maintenance costs within fleet management systems.
• Monitor vehicle utilization and lifecycle metrics.

• Serve as a primary point of contact for internal departments, brokers, vendors, and drivers.
• Monitor assigned email accounts daily and respond to internal and external inquiries in a timely manner.
• Work cross-functionally to support safe, efficient transportation operations.
• Participate in staff, departmental, and board or committee meetings as requested.
• Perform other duties as assigned.

• 2+ years of experience in transportation, logistics, fleet operations, dispatch, or supply chain coordination.
• Experience with DOT and FMCSA compliance requirements preferred.
• Experience using routing systems, load boards, or fleet management platforms.
• Experience working with operational data, reporting tools, and spreadsheets.
• Experience coordinating drivers, vendors, and customers in a fast-paced environment.
• Equivalent combination of education and experience may be considered.
• Multi-Lingual preferred but not required.
• Clean driving record / Must be insurable by company vehicle insurance provider.

• Strong analytical and problem-solving skills with the ability to translate data into actionable insights.
• Excellent communication and relationship-building skills.
• Ability to train and lead a group of individuals.
• Ability to work with people of diverse backgrounds.
• Proficiency in Microsoft…