Purchasing​/Receiving Supervisor

Description

Assist the Purchasing Manager with purchasing and supervising a team who receive all food, non‑alcoholic beverages and nonperishable items for the food and beverage discipline within the hotel. In some White Lodging locations this may also include purchase, receipt, inventory and management of alcoholic beverage items as well as all other purchased items within the Rooms Division. The Purchasing/Receiving Supervisor is responsible for the receipt, storage, delivery, inspection, accounting, rotation and inventory of all items received from outside vendors and stored and controlled in the Purchasing/Receiving Department.

• Supervise all receiving and storage functions.
• Responsible for the receipt, storage, delivery, inspection, accounting, rotation and inventory of all items received from outside vendors and delivered through the loading dock for use of hotel services.
• Inspect incoming items against order and specification for correctness, identifying any defects or overage/shortages on order.
• Enforce established policies and procedures for coordinating the requisition of food, beverage and other materials from departments around the hotel. Accurately record requests for order and billing purposes to other departments.
• Determine appropriate PARs for commonly used items within Food and Beverage so that necessary supplies are available when in demand.
• Supervise the efficient transport of requested items to designated locations in the hotel in a safe manner.
• Conduct inventory of all product and ensure reconciliation of book to actual product in storage. Record and report all discrepancies to the Purchasing Manager and keep accurate records of shrinkage.
• Ensure Purchasing/Receiving team maintains organization and cleanliness of all storage areas. All items are rotated and clearly labelled for rapid disbursement. Create and enforce policies to manage storage areas in a safe, clean and orderly manner.
• Work with the Purchasing Manager on efficient intake of product in a manner that is consistent with the needs of the business.
• Ensure the schedule developed by the Purchasing Manager is adhered to by the Purchasing/Receiving team, and that any violations of the attendance policies are tracked, logged and addressed to improve punctuality and attendance.
• Ensure the Purchasing/Receiving team works to schedule, punches out for appropriate breaks, and any time above schedule requires approval before additional work is performed.
• Ensure the Purchasing/Receiving team follows all time‑clock policies, punching in and out for time appropriately to meet labor and cost control targets.
• Train all newly hired Purchasing and Receiving clerks and ensure they have completed their job certification and are performing all work to standards.
• Ensure all Purchasing and Receiving clerks work in a safe manner and in accordance with all safety policies and procedures. Enforce safe work procedures involving materials handling and the use of carts and forklifts.

• Judgement/Decision Making
• Analysis Skills
• Integrity
• Organization/Planning
• Independence
• Team Player
• Pragmatism
• Energy

• Strong problem‑solving skills
• Attention to detail
• Organization skills
• Ability to communicate effectively in writing and verbally in English to converse with vendors and other associates and managers within the hotel.
• Ability to multitask in a fast‑paced environment, with ever‑changing priorities; ability to remain calm and collected.
• Must be able to perform arithmetic calculations.
• Proficient in Windows Office, Microsoft Office, and POS systems.
• Ability to write reports, business correspondence and policy and procedures for departmental efficiency.

• High School Diploma / GED Preferred
• 2 years purchasing/receiving experience
• Food Handler Certification
• Working knowledge of the hotel/restaurant industry preferred

• Purchasing/Receiving Supervisor must interact with subordinates, kitchen personnel and leadership across departments; strong communication skills are required, including speaking, listening and writing. Significant standing and walking is required in the movement of food and beverage items throughout…