Purchasing​/Receiving Supervisor

Purchasing/Receiving Supervisor

Assist the Purchasing Manager with purchasing and supervising a team who receives all food, non‑alcoholic beverages, and nonperishable items for the food and beverage discipline within the hotel. In some White Lodging locations this may include purchase, receipt, inventory and management of alcoholic beverage items as well as all other purchased items to include those within the Rooms Division as well.

The Purchasing/Receiving Supervisor is responsible for the receipt, storage, delivery, inspection, accounting, rotation and inventory of all items received from outside vendors, and stored and controlled in the Purchasing/Receiving Department.

Supervise all receiving and storage functions. Responsible for the receipt, storage, delivery, inspection, accounting, rotation and inventory of all items received from outside vendors and delivered through the loading dock for use by charged services by the hotel. Inspect incoming items against order and specification for correctness, identifying any defects or overage/shortages on order. Enforce established policies and procedures for coordinating the requisition of food, beverage and other materials from departments around the hotel.

Accurately record requests for order and billing purposes to other departments. Determine appropriate PARs for commonly used items within Food and Beverage so that necessary supplies are available when in demand. Supervise the efficient transport of requested items to designated locations in the hotel in a safe manner. Conduct inventory of all product and ensure reconciliation of book to actual product in storage.

Record and report all discrepancies to the Purchasing Manager, and keep accurate records of shrinkage. Ensure Purchasing/Receiving team maintains organization and cleanliness of all storage areas. All items are rotated, and clearly labelled for rapid disbursement. Ensure policies are created and enforced to manage storage areas in a safe, clean and orderly manner. Work with the Purchasing Manager on efficient intake of product in a manner that is consistent with the needs of the business.

Ensure the schedule developed by the Purchasing Manager is adhered to by the Purchasing/Receiving team, and that any violations of the attendance policies are tracked, logged and issued to improve punctuality and attendance ure that the Purchasing/Receiving team works to schedule, punches out for appropriate breaks, and all time above those published in the schedule has approval prior to working additional time.

Ensure the Purchasing/Receiving team follows all time‑clock policies, and punches in and out for time appropriately to ensure the labor and cost control targets are met. Train all newly hired Purchasing and Receiving clerks and ensure they have completed their job certification, and are performing all work to standards. Ensure that all Purchasing and Receiving clerks work in a safe manner, and in accordance with all safety policies and procedures.

Enforce safe work procedures involving materials handling, and using carts, forklifts, etc.

• Judgement/Decision Making
• Analysis Skills
• Integrity
• Organization/Planning
• Independence
• Team Player
• Pragmatism
• Energy
• Strong problem solving skills
• Attention to detail
• Organization Skills
• Ability to communicate effectively in writing and verbally in English
• Ability to multi‑task in a fast‑paced environment with ever‑changing priorities; remain calm and collected
• Ability to perform arithmetic calculations
• Proficient in Windows Office, Microsoft Office, and POS systems
• Ability to write reports, business correspondence and policy and procedures for departmental efficiency

• High School Diploma / GED (Preferred)
• 2 years purchasing/receiving experience
• Food Handler Certification
• Working knowledge of the hotel/restaurant industry (Preferred)

Significant standing and walking is required in the movement of food and beverage items throughout the hotel and receiving and storing of the same items prior to transport to other areas. The totality of tasks can require standing and walking for extended periods of time (up to 5–7 hours). Items…