Senior Accounts Payable Specialist

Vaco Indianapolis has partnered with a client in downtown Indianapolis in search of a Senior AP Specialist. If you feel you would be a good fit, apply today! This is a full time, direct hire position. JD:
Monitor and maintain the Development AP inbox. Process vendor invoices, check and refund requests for accuracy, resolve discrepancies, and enter data into the system. Schedule check runs, process checks; review and distribute checks, and initiate wire and ACH transactions to lenders, vendors, and other entities as required. Manage payment status requests. Maintain current and accurate cash balances for each entity’s bank accounts using Smartsheet, Real Page Accounting System, and collaboration with Development Accountant.

Manage funding requests from properties and projects Facilitate posting and billback of credit card transactions, working with developers to obtain accurate information for charges. Process payment information for 1099s. Answer phone, email, mail, and walk-in inquiries; research questions; provide information. Manage entity cash to ensure critical bills such as credit cards, payroll, and fees are paid timely. Analyze/review vendors' statements for accuracy and resolve discrepancies with development vendors.

Check credit balances and request cash refunds on credit balances. Fill in for employees on the accounting Team, including making bank deposits. Organize and file appropriate reports and paperwork. Maintain invoice copies for owner reporting and draw requests. Assist Accounting Manager and Development Accountant in the preparation of any daily and weekly reports, communications, etc. Perform any additional duties assigned by the Accounting Manager.

Work on special projects as needed. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are…