Deputy Controller

Deputy Controller

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Health (IDOH):
The Indiana Department of Health's mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:
This role is responsible for leading a team and coordinating the tracking and reporting of the financial information for grants. Communication with program leaders and personnel along with Federal Grantors will be vital. Attention to detail and a focus on meeting deadlines is a necessity.

Salary:
The salary for this position traditionally starts at $67,314.00 but may be commensurate with education and work experience.

A Day in the Life:
The essential functions of this role are as follows:

• Oversee the accounting management of federal and state accounts.
• Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity.
• Prepare and or coordinate the preparation of the agency's biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
• Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency's financial management system reconciles with the Auditor's records on a monthly basis.
• Certify the accuracy of the agency's financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency's procurement activities, including everything from major expenditures to office supplies.
• Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
• Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:
Individuals in this role should minimally be able to articulate or demonstrate the following:

• Extensive People Soft financial skills required.
• Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
• Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
• Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
• Ability to accurately review, track and analyze financial data.
• Ability to understand and write reports, data collection and reporting procedures.
• Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.
• A degree is not required. However, at least 6+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role…