Payroll Specialist

Payroll Specialist

We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large, multi-location workforce in Indianapolis, Indiana. This role is responsible for managing recurring payroll cycles, reviewing employee data changes, and ensuring reporting is completed after each pay run. The ideal candidate is responsive, detail-oriented, and confident handling payroll questions from both employees and leadership.

Responsibilities:

• Administer biweekly payroll processing and additional off-cycle payments for a workforce of over 1,000 employees, ensuring each run is completed accurately and on schedule.
• Complete post-payroll reporting after each transmission and confirm required payroll records are properly prepared and shared.
• Deliver payroll reports to leaders across multiple store locations to support visibility into pay activity and related updates.
• Coordinate with management on a regular basis to address timekeeping issues, missed entries, and outstanding time-off approvals before payroll deadlines.
• Create payroll-related reports for executive leadership, general managers, and accounting stakeholders to support business oversight and decision-making.
• Review and validate new employee setup information in the payroll system to help maintain accurate records from the start of employment.
• Process employee separations in the payroll system and ensure final pay is handled in accordance with established procedures.
• Respond promptly to payroll inquiries from employees and managers, researching discrepancies and resolving issues with professionalism and accuracy.