Accounts Payable Clerk Indianapolis, Indiana | Robert Half

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join our client's team. This role is responsible for managing vendor invoices, coordinating timely payments, and keeping accounts payable records accurate and audit-ready. The position also supports month-end activities through reconciliations, account analysis, and collaboration with accounting partners to maintain reliable financial reporting.

Responsibilities:

• Process vendor invoices accurately by verifying payment terms, coding expenses to the appropriate accounts, and matching documents to purchasing records when needed.

• Record and apply payments in the accounting system to ensure payable balances remain current and complete.

• Coordinate domestic payment runs and international wire activity, including preparation of supporting backup and posting of completed transactions.

• Investigate invoice issues such as pricing differences, quantity mismatches, and statement variances, then work with internal teams and suppliers to resolve them promptly.

• Prepare regular payment summaries for management, highlighting batch totals, vendor amounts, and any unusual or urgent disbursement requests.

• Reconcile key accounts related to received goods not yet invoiced, vendor prepayments, construction in progress, and outstanding checks, with clear supporting documentation.

• Partner with purchasing, receiving, and vendors to clear aged items and confirm that open balances are valid and properly recorded.

• Assist with month-end close by supporting accrual reviews, preparing journal entries or reclassifications, and maintaining organized accounts payable files for audit and internal review.

• Communicate professionally with vendors regarding payment timing, remittance details, and account questions while handling sensitive financial information appropriately.