Administrative; UniServ Assistant

Position: Administrative (UniServ) Assistant
JOB TITLE:
Uni Serv Assistant - ISTA Intech Field Office

DATE OF POSTING:
March 9, 2026

CLOSING DATE: March 23, 2026, or until filled

STARTING SALARY: $46,350

ESTIMATED DATE TO FILL:
April 13, 2026

Number of Positions to Fill: 2(two)

Job Title: Uni Serv Assistant

Salary Classification: B

General Description of the Position's Function and Purpose

This full-time position will be assigned to the Intech office in Indianapolis, IN. This position

provides administrative and skilled secretarial assistance to the ISTA Field Staff (Uni Serv

Directors). This position reports to Sandy Steele, Director of Uni Serv and Organizing - South. The

qualifications listed below are those qualifications required for the position but do not encompass

all those activities which may be included in the responsibilities and performance expectations of

the job. There are certain daily activities related to the individual's job which may be performed

regularly but are too general in nature to include. This is an Associate Staff position.

Qualifications:

• Graduation from a standard high school or vocational school

• Knowledge of the internal and external functions of the Association

• Excellent technology skills, including proficiency in Microsoft programs, current communication

mediums, internet navigation, and the operation of common office equipment

• Demonstrated understanding of and accuracy in English grammar, spelling, punctuation,

proofreading, and accepted typing styles and formats

• Ability to accurately process and maintain administrative and fiscal records

• Ability to anticipate administrative day-to-day needs of the assigned Field Staff and deliver

work that supports the assigned Field Staff

• Experience using sound judgment in making decisions and the ability to work independently on

responsible and confidential assignments

• Demonstrated ability to communicate tactfully, courteously, and effectively, both verbally and

in writing

• Ability to work effectively and harmoniously with others

• Ability to complete work with accuracy and within established timelines

• Demonstrated experience and success in working effectively under pressure solving problems and

meeting stringent timelines

Specific Duties and Responsibilities:

• Act as the assistant to the assigned Field Staff.

• Act as the receptionist for the Uni Serv Office.

• Respond to routine questions/communications from locals/members and redirect questions to other

departments as appropriate.

• Provide documents and resources to locals/members as requested.

• Prepare and/or proofread general correspondence.

• Arrange for meetings and trainings (secure facilities, issue invitations, receive RSVPs, send

reminders, and prepare necessary materials.) Attend the meeting, if appropriate (per ASO contract).

• Update roles and maintain distribution lists - local leaders, PACs, District Council, etc.

Provide assigned Field Staff with contact information for local leaders as requested.

• Develop, maintain, enter and/or collect data using Microsoft Office programs and other

Association technology (VAN, Surveys, NEA 360).

• Assist the assigned Field Staff in gathering data for Salary Database, bargaining unit

information requests, etc.

• Create and/or prepare reports as requested.

• Assist the assigned Field Staff in the production and disbursement of correspondence,

newsletters, meeting materials, etc.

• Collect, proof, and/or update local collective bargaining agreements as requested.

• File and/or scan documents as requested.

• Provide assistance to the assigned Field Staff in managing the office and maintaining adequate

office supplies.

• Perform basic research and monitoring via the internet and social media formats as

requested.

• Perform reasonable miscellaneous job-related activities assigned by the assigned Field Staff,

supervisor, or the Executive Director, or designee.

Application Procedure:

Applications will be accepted until filled. Please upload a letter of interest, resume, and contact

information for three professional references.

About ISTA:

The Indiana State Teachers Association provides equal employment opportunities (EEO) to all

employees and applicants for employment without regard to race, color, religion, sex, sexual

orientation, gender identity, national origin, age, disability, veteran status, or genetics.

Consistent with the ISTA Affirmative Action Plan, minorities, women, individuals with disabilities,

individuals of all ages (18 or older), and veterans are encouraged to apply.