Administrative Assistant

The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Interim Chief Administrative Officer Aaron Hood, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

Salary:
The salary for this position traditionally starts at $42,900.00 but may be commensurate with education and/or experience.

To Apply:

Please apply by June 30, 2026

About the Job:

This position serves as an Administrative Assistant for the Office of Judge and Attorney Regulation, providing general administrative support. This position has multiple key duties, including daily mail operations (electronic and hard-copy mail), scanning and inputting grievances into the case management system, opening case files, sending out correspondence for attorneys and office manager, answering phones, and other administrative tasks as assigned.

A Day in the Life:

Performs communication and administrative support for multiple attorneys, office manager, and Executive Director. Responsibilities include but are not limited to:

* Manage daily mail operations (electronic and hard copy) and maintain attorney advertising notices.

* Assist with shipping and receiving packages and notifying appropriate parties of deliveries in a timely fashion.

* Scan and process all grievances and uploading them into the case management system.

* Open case files for further investigation, when requested.

* Send out necessary correspondence as directed by attorneys, paralegals, office manager, and Executive Director.

* Mail complaint forms to inquiring individuals.

* Maintain dismissal list for monthly Commission meeting agenda.

* Screen and field incoming phone calls to the Disciplinary Commission and forward to appropriate persons.

* Check Disciplinary Commission voice mailbox and direct messages to appropriate persons.

* Occasional courier trips to the government center and Statehouse.

* Assist in scanning hard copy files for electronic storage.

* Serve as back up for another administrative assistant when needed.

* Assist with other additional tasks/projects as requested, including special projects.

What You'll Need for Success:

Integrity

* Exercise discretion in handling confidential information and materials

* Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict

Professionalism

* Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace

* Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration

Customer Service

* Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns

* Successfully diffuse elevated conversations with an intent for resolution

Communication

* Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

* Communicating effectively in writing as appropriate for the needs of the audience

Organization

* Manage assignments to ensure all tasks are completed within deadlines

* Effectively manage time and prioritization of tasks and projects

* Prepare and maintain complex and confidential records in an automated system to work on numerous tasks

Attention to Detail

* Research, coordinate, and track work in a proficient manner to ensure accuracy

Problem Solving

* Identify problems and review related information to develop and implement solutions

* Use deductive reasoning skills to meet several complimentary goals

Technology and Tool Usage

* Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Information Gathering

* Analyze data from multiple databases to complete clear and concise reports as well as complete with recommendations

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

* Three (3) medical plan options (including RX coverage) as well as vision and dental plans

* Wellness Rewards Program:
Complete wellness activities to earn gift card rewards

* Health savings account, which includes bi-weekly state contribution

* Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

* Two (2) fully-funded pension plan options

* A…