Payroll Specialist

Job Title:

Payroll Specialist

Job Description

The Payroll Specialist accurately processes leave-related payroll activities and ensures timecards reflect correct leave and disability pay codes. This role focuses on entering leave decisions into Oracle, managing high volumes of timecards for team members on leave, and maintaining multiple payroll spreadsheets in Excel. The Payroll Specialist also supports billing activities by preparing and sending insurance invoices and guiding team members through payment processes on the Cybersource platform.

This position offers the potential to transition to a permanent role in a growing department for individuals who demonstrate strong performance, reliability, and teamwork.

Responsibilities

+ Enter leave decisions into Oracle and ensure all leave and disability pay codes are accurately applied to team members' timecards.

+ Manage and maintain timecards for employees who are out on leave, including reviewing, updating, and validating entries for accuracy.

+ Process a high volume of leave requests, ranging from approximately 16 to 150 requests per day, while maintaining attention to detail and timeliness.

+ Support bi-weekly payroll processing by coding and reviewing up to approximately 800 timecards in collaboration with a team of three payroll professionals.

+ Edit and correct timecards to resolve discrepancies, including making historical corrections and adjusting previously entered data.

+ Perform manual entry of edits such as backing out PTO hours and other pay types for employees on leave to ensure accurate leave and pay calculations.

+ Utilize Excel to manage and reconcile multiple payroll spreadsheets, including penny pay, pending edits, zero hours, and other payroll-related reports.

+ Serve as a backup for the billing administrator by preparing and sending insurance invoices to team members on leave.

+ Create accurate billing invoices and ensure they reflect appropriate benefits and leave-related charges.

+ Provide clear guidance to team members on how to make payments through Cybersource, the billing platform, and respond to related questions.

+ Collaborate with team members and management to ensure consistent and compliant payroll and leave administration practices.

+ Communicate professionally with colleagues, provide support with training when needed, and answer questions related to timekeeping, leave codes, and payroll processes.

+ Maintain reliability in attendance and productivity, meeting deadlines for payroll cycles and billing activities.

+ Demonstrate continuous improvement by minimizing errors, following established procedures, and escalating issues when necessary.

Essential Skills

+ Proven payroll and timekeeping experience, including hands-on processing of employee timecards and leave-related entries.

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Experience with absence management and payroll processing in a high-volume environment.

+ Experience coding different leave and pay codes manually on timecards and making manual adjustments as needed.

+ Experience managing benefits payments for employees while they are on leave.

+ Proficiency in MS Office, including Word, PowerPoint, and especially Excel for managing multiple payroll spreadsheets.

+ Familiarity with timekeeping and payroll systems such as Kronos and UKG.

+ Ability to use Oracle for entering and managing leave decisions and related data.

+ Strong attention to detail and accuracy when entering, reviewing, and correcting payroll and leave information.

+ Effective communication skills to interact professionally with team members and management.

+ Ability to come onsite 2-3 times per week after training, with flexibility to increase onsite presence if needed.

Additional

Skills & Qualifications

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Experience with UKG timekeeping or HR systems.

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Experience with Oracle in a payroll, HR, or absence management context.

+ Familiarity with Cybersource or similar billing and online payment platforms.

+ Ability to train and support colleagues by sharing knowledge and answering questions related to payroll and leave processes.

+ Strong teamwork skills, including willingness to assist others, collaborate on shared tasks, and contribute to a positive team…