Administrative Assistant

Administrative Assistant

This role provides essential support to the Manufactured Foods Program by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.

• Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.
• Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.
• Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.
• Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.
• Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.
• Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.
• Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.
• The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

• High School Diploma or equivalent.
• 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.
• General knowledge of office administrative functions, theories, and principles.
• Working knowledge of research techniques and report composition.
• Working knowledge of functions of other departments and agencies and their impact on the department.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.
• Experience in a food preparation environment preferred
• Ability to maintain cooperative work relationships.

• The position works primarily in Central Office in a standard office environment.

Inter Sources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. We make reasonable accommodations for clients and employees, and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status.

We also are a Google Cloud and Oracle partner company.