Administrative Assistant

#LI-AE1 #LI-Onsite

CBIZ is seeking a highly organized and service-oriented Administrative Assistant to provide comprehensive administrative and operational support for our Indianapolis office. This role is critical in ensuring the smooth day-to-day functioning of the office by supporting team members, maintaining office operations, assisting with special projects, and helping create a professional and welcoming environment for employees and visitors alike.

Essential Functions and Primary Duties

* Provide administrative support including scheduling appointments, coordinating meetings, preparing expense reports, and assisting with special projects.

* Serve as a backup for front desk and reception duties, including greeting visitors, answering phone calls, and directing inquiries.

* Manage incoming and outgoing mail, packages, and document processing.

* Maintain electronic and physical filing systems and assist with document management activities.

* Coordinate conference room reservations and assist with meeting and event setup.

* Order, stock, and organize office supplies while monitoring inventory levels.

* Maintain refreshment stations, kitchen areas, and common spaces to ensure a clean, organized, and professional work environment.

* Assist with workstation readiness for employees utilizing shared or rotating work spaces, ensuring necessary equipment and supplies are available.

* Coordinate office deliveries, vendor orders, and facility-related requests as needed.

* Support office operations initiatives and contribute to the overall efficiency and organization of the workplace.

* Collaborate with office leadership and team members to address administrative and operational needs.

Preferred Qualifications

* Bachelor's degree

* 3+ years of administrative, office support, customer service, or related experience.

* Positive, proactive attitude with a willingness to assist wherever needed.

* Strong organizational skills with the ability to manage multiple priorities and deadlines.

* Excellent verbal and written communication skills.

* Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

* Strong attention to detail and commitment to accuracy.

* Ability to work independently while maintaining a collaborative, team-first approach.

* Professional demeanor and customer-service mindset when interacting with employees, clients, and visitors.

Minimum Qualifications

* High school diploma or GED

* 2 years experience in office environment and preferably performing as an administrative assistant

* Must have knowledge of administrative procedures

* Proficient use of applicable technology

* Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally