Advancement Coordinator; Development Coordinator in Indianapolis

Advancement Coordinator

The Indiana University (IU) School of Nursing is annually ranked among the top nursing schools in the nation. Founded in 1914, the school offers programs from the Bachelor of Science in Nursing (BSN) through the doctorate and is composed of campuses in Bloomington, Fort Wayne, and Indianapolis. The Advancement Coordinator plays a central role in supporting the IU School of Nursing's fundraising and alumni engagement efforts by providing high-level administrative, operational, and stewardship support.

Department-Specific Responsibilities

• Coordinates donor and alumni activities across the full engagement continuum, including cultivation, solicitation, and stewardship, while managing data, communications, events, and reporting that strengthen donor relationships and enhance the overall advancement strategy.
• Serves as a key connector across internal teams, vendors, and external partners.
• Ensures a seamless and responsive donor experience while upholding the mission and priorities of the school.
• Manages stewardship operations, including gift tracking, donor acknowledgments, and coordination of recognition with advancement leadership.
• Coordinates advancement and alumni engagement events, including logistics, vendor collaboration, and on-site support.
• Supports financial and operational processes, including expense reports, purchase orders, vendor payments, and budget tracking.
• Prepares donor briefings and materials by researching giving histories and assembling meeting and engagement documents.
• Provides coordination support for fundraising initiatives, leadership scheduling, and process improvements to enhance advancement operations.

General Responsibilities

• Performs administrative tasks in support of the university's development and advancement efforts and may interact with officers across all development and advancement job families, as well as donors, the general public, and representatives across the university and university community.
• Tasks may include answering phone calls and emails, maintaining and updating donor databases, scheduling events and travel for donor interaction and solicitation, preparing and sending digital and direct mail solicitations, preparing documentation of pledged and received gifts, and coordinating stewardship and donor recognition activities.
• Compiles metrics, facts, and general operations information about IU and its schools and departments for distribution to donors.
• Prepares and updates basic and complex reports and presentations for use by other development staff, engaging supervisor for help as needed.
• Provides an excellent donor experience through customer service, active listening, inclusive language, and thoughtful and persuasive discussion, consistently upholding the integrity and mission of Indiana University.
• May provide guidance to lower-level Development Coordinators.

Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Bachelor's degree.

Required

• 4 years experience in fundraising/development, administrative, a higher education foundation, or related field.

Preferred

• Experience in donor relations or stewardship activities, including acknowledgment processes, reporting on gift impact, and maintaining donor intent.
• Experience using Customer Relationship Management (CRM) systems (e.g., Salesforce, Blackbaud, or similar) to manage donor records and engagement activities.

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

Preferred

• Strong organizational and multitasking skills to support complex advancement and donor engagement activities.
• Ability to manage confidential donor information with professionalism and discretion.
• Experience drafting donor-facing communications, including acknowledgments, briefings, and reports.
• Demonstrates problem-solving skills with the ability to anticipate needs and improve processes.
• Proficiency with CRM and donor database systems, along with Microsoft Office tools for reporting and communication.
• Ability to collaborate effectively across teams, including faculty, staff, vendors, and external stakeholders.
• Commitment to delivering an exceptional donor and alumni experience through responsive and thoughtful engagement.

Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the…