Executive Assistant - Indianapolis

Executive Assistant

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come.

Join Roche, where every voice matters.

The Opportunity:

Provide high-level, strategic administrative and operational support to the Molecular and Sequencing Sales Leaders and their teams. This role serves as a trusted partner, enabling the commercial leadership and their teams to operate efficiently and effectively by managing priorities, optimizing workflows, and driving coordination across complex, cross-functional initiatives.

The Executive Assistant exercises sound judgment, discretion, and autonomy in handling sensitive and confidential matters. This role requires a proactive mindset, a solutions-oriented approach, strong business acumen, and the ability to anticipate needs, solve problems, and influence outcomes in a fast-paced, matrixed environment.

Key Roles & Responsibilities:

• Manages the preparation processes for internal and external meetings, including the logistics, presentations, and content. Ensures meetings have structure and time is well spent.
• Strategically manages a leader's time, looking for opportunities to reprioritize and maximize the leader's effectiveness.
• Provides as needed support to the overall senior leadership team.
• Leads/coordinates special projects and initiatives as assigned.
• Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.
• Proposes and executes continuous improvement solutions within the department to drive business effectiveness.
• Makes data-driven recommendations to streamline operations.
• Prepares and initiates routine and non-routine internal/external correspondence and memoranda.
• Responsible for the release of a variety of complex communications and information that affect a unit of the organization.
• Stewards candidate interview calendars and new hire onboarding activities within the department.
• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements. Attends meetings, records, and distributes meeting minutes.

Who You Are:

• You hold an Associate's degree or relevant experience with 3 years administrative experience that includes providing support to senior leaders of organization required
• Participation in an approved accelerated development, fellowship or rotational program may be considered in lieu of experience

Preferred:

• Experience supporting Marketing, Sales and/or Commercial teams
• Experience supporting executives in a fast-paced, matrixed organization
• Strong organizational and planning skills
• Ability to handle multiple functions at one time
• Efficient and effective oral and written communication skills
• Advanced computer skills
• Demonstrated ability to exercise independent judgment and employ advanced reasoning skills
• Well developed analytical and problem solving skills
• Requires ability to work with highly confidential information
• High level of adaptability and comfort with ambiguity
• Proactive and forward-thinking

Location :

• This position is based onsite at our Indianapolis campus.
• Relocation benefits are not available for this position.

The expected salary range for this position based on the primary location of Indiana is $68,600 - $127,400. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.