Human Resources Executive Assistant Job in Indianapolis, IN

Human Resources Executive Assistant

We are seeking a highly organized and proactive Human Resources Executive Assistant to provide high-level administrative and operational support to HR leadership. This role is integral to ensuring HR initiatives and day-to-day operations run efficiently through effective coordination, communication, and workflow management. Provides high-level administrative and operational support to HR leadership. This role manages complex scheduling, communications, and workflow coordination, ensuring HR initiatives and daily operations run efficiently.

The Executive Assistant handles sensitive and confidential information with discretion, supports employee related processes, tracks priorities and deliverables, and facilitates effective communication between HR, leadership, and staff. A strong attention to detail, sound judgment, and a proactive approach are essential to supporting departmental goals. This is a 4–6-month contract opportunity.

Essential Duties and Responsibilities

• Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, and correspondence.

• Coordinate training sessions, internal/external meetings, and HR-related events, including scheduling and logistics.

• Assist with policy distribution, communications, and employee inquiries, directing issues appropriately when needed.

• Maintains well-organized records, employee files and oversees the ordering of office supplies, invoices, business cards and expense reports.

• Performs clerical and administrative duties, including preparing agendas, drafting correspondence, recording meeting minutes, and developing memos, reports, and written summaries of data as requested.

• Distributes incoming mail and serves as the primary point of contact in managing printer issues.

• Performs additional duties as assigned.