Program Assistant Job in Indianapolis, IN

Program Assistant

We are looking for a dependable Program Assistant to support day-to-day administrative operations for a college preparation program. This long-term contract opportunity is ideal for someone who can quickly step into a busy environment, work independently, and maintain a high level of accuracy while assisting staff, students, and visitors. The position requires strong communication, excellent customer service, and the ability to handle routine office tasks efficiently in a detail-focused setting.

Responsibilities:

• Manage front-office and administrative support activities, ensuring daily operations run smoothly and inquiries are handled appropriately.
• Enter, update, and organize records with accuracy while maintaining consistent documentation and file management practices.
• Scan, sort, and maintain program-related documents so materials remain accessible and properly archived.
• Provide courteous assistance to students, families, staff, and visitors by answering questions and directing requests appropriately.
• Use Microsoft Excel and other office tools to track information, prepare simple reports, and support routine administrative workflows.
• Perform general clerical work such as preparing correspondence, handling paperwork, and assisting with office organization.
• Prioritize assigned tasks with minimal supervision and respond effectively in a fast-paced support environment.