Administrative Assistant​/Paralegal

Administrative Assistant/Paralegal

This position serves as an Administrative Assistant–Paralegal for the Indiana Supreme Court, providing general administrative support to the Chief Justice, the Associate Justices, and the Supreme Court Services staff attorneys. This position performs duties related to supporting and enhancing the workflow of the Supreme Court Services staff attorneys by completing tasks essential to case processing and assisting with general administrative requests.

This position also assists the Chief Justice and Associate Justices by planning and preparing case conferences and oral arguments.

Other duties include, but are not limited to:

• Monitor and process case filings, motions, and other matters filed with the Supreme Court
• Coordinate with the Appellate Clerk on case processing and scheduling matters
• Assist with scheduling and preparing for Supreme Court oral arguments and other Court events
• Draft and process routine orders on transfer and oral argument
• Process attorney-drafted Court orders and transmit to the Appellate Clerk
• Draft conference agendas and maintain the electronic agenda and case materials on the Judicial Dashboard
• Maintain statistical data used to prepare monthly and annual reports
• Maintain the Court's calendar
• Additional duties as assigned

What You'll Need for Success:

Integrity:
Exercise discretion in handling confidential information and materials

Professionalism:
Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace

Customer Service:
Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns

Communication:
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

Organization:
Manage assignments to ensure all tasks are completed within deadlines

Effectively manage time and prioritization of tasks and projects

Prepare and maintain complex and confidential records in an automated system to work on numerous tasks

Attention to Detail:
Research, coordinate, and track work in a proficient manner to ensure accuracy

Problem Solving:
Identify problems and review related information to develop and implement solutions

Use deductive reasoning skills to meet several complimentary goals

Technology and Tool Usage:
Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Benefits package for full-time employees:
The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
Wellness program (offers a premium discount for the medical plan and gift cards);
Health savings account, which includes bi-weekly state contribution;
Deferred compensation 457B account (similar to 401k plan) with employer match;
Two (2) fully funded pension plan options; A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave;
Up to 15 hours of paid community service leave;
Combined 180 hours of paid vacation, personal, and sick leave time off; 12 paid holidays, 14 on election years;
Group life insurance;
Employee assistance program that allows for covered behavioral health visits;
Qualified employer for the Public Service Loan Forgiveness Program;
Free Parking for most positions;
Free Linked In Learning access Hybrid Option for eligible employees/positions

Equal Employment Opportunity:
The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.