Administrative Assistant

Description

We are looking for an Administrative Assistant to support daily office operations for a wholesale distribution business in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys balancing front-desk interaction, clerical support, and accurate data handling in a collaborative setting. The person in this role will help keep office workflows organized, respond to customer and team needs, and contribute to a well-organized and efficient workplace.

This position is on-site, Monday-Friday working 8:00am-4:30pm.

Responsibilities:

- Welcome customers, visitors, and incoming callers while creating a courteous and positive first impression.

- Enter sales and customer information into internal systems with a high level of accuracy and attention to detail.

- Check submitted orders and related documents to confirm completeness and resolve discrepancies when needed.

- Respond to questions from customers and sales staff regarding order status, documentation, and routine service needs.

- Prepare, sort, and maintain office paperwork such as invoices, purchase orders, and other administrative records.

- Support everyday office coordination by handling filing, scanning, copying, scheduling, and other clerical activities.

- Communicate with vendors, customers, sales representatives, and internal team members to keep information current and organized.

- Monitor open items and follow up on pending order details or missing information to help keep business processes moving.

- Contribute to a tidy, organized, and welcoming office environment while assisting the broader team with general administrative support.

Requirements - Previous experience in administrative support, reception, customer service, order processing, or a similar office-based role is preferred.

- Strong data entry skills with a consistent focus on precision and completeness.

- Comfort using computers, email platforms, and standard office software such as Microsoft Office and Outlook.

- Ability to manage multiple priorities effectively in a small team environment.

- Solid organizational skills and the ability to maintain accurate records and documentation.

- Strong communication skills and a dependable, service-oriented approach when working with others.

- Capable of working independently while also collaborating closely with coworkers across the office.

- Willingness to learn new processes and take ownership of assigned administrative responsibilities. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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