Administrative Assistant

Description

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role assists with scheduling, communication, recordkeeping, and general office functions while supporting management and team members with a variety of tasks.

Essential Responsibilities:

+ Answer and direct incoming phone calls and emails in a professional manner.

+ Greet visitors and assist with general inquiries.

+ Manage calendars, schedule appointments, meetings, and conference rooms.

+ Prepare, edit, and distribute correspondence, reports, and other documents.

+ Maintain organized filing systems, both electronic and paper.

+ Enter, update, and manage data in company databases and systems.

+ Coordinate office supplies and maintain inventory levels.

+ Assist with expense reports, invoices, and other basic administrative functions.

+ Support special projects and departmental initiatives as assigned.

+ Handle confidential information with discretion and professionalism.

+ Coordinate travel arrangements, meeting logistics, and event planning when needed.

Requirements

Qualifications:

+ High school diploma or equivalent required; associate's or bachelor's degree preferred.

+ Previous administrative, office support, customer service, or clerical experience preferred.

+ Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

+ Strong written and verbal communication skills.

+ Excellent organizational and time management abilities.

+ Ability to prioritize multiple tasks and meet deadlines.

+ Strong attention to detail and accuracy.

+ Professional demeanor and customer-focused attitude.

Work Environment:

+ Professional office environment.

+ Ability to sit for extended periods while working on a computer.

+ Interaction with internal employees, management, clients, and vendors.

+ May require occasional flexibility to support business needs and deadlines.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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