Administrative Assistant Indianapolis, Indiana | Robert Half

Administrative Assistant

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role assists with scheduling, communication, recordkeeping, and general office functions while supporting management and team members with a variety of tasks.

Essential Responsibilities:

• Answer and direct incoming phone calls and emails in a professional manner.
• Greet visitors and assist with general inquiries.
• Manage calendars, schedule appointments, meetings, and conference rooms.
• Prepare, edit, and distribute correspondence, reports, and other documents.
• Maintain organized filing systems, both electronic and paper.
• Enter, update, and manage data in company databases and systems.
• Coordinate office supplies and maintain inventory levels.
• Assist with expense reports, invoices, and other basic administrative functions.
• Support special projects and departmental initiatives as assigned.
• Handle confidential information with discretion and professionalism.
• Coordinate travel arrangements, meeting logistics, and event planning when needed.