Executive Assistant

** Job Description*
* This position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives.

We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.

** Responsibilities*
* ** Key Responsibilities*
* ** Executive Support & Communications*
* + Manage and optimize the executive's calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.

+ Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.

+ Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.

+ Maintain CRM-style records for key external relationships and track executive interactions.

+ Coordinate executive participation in industry events, conferences, and press engagements.

+ You will be working with Globally distributed teams.

** Project & Operations Management*
* + Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.

+ Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.

+ Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.

** Program & Event Management*
* + Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.

+ Organize and execute team morale activities and leadership development events.

+ Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.

** Finance & Budget Oversight*
* + Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.

+ Partner with finance and operations to monitor team spend and drive process improvements where needed.

** Stakeholder & Relationship Management*
* + Collaborate across functions and teams to gather and synthesize strategic insights.

+ Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

** Preferred

Qualifications & Skills *
* + 3- 5 plus years of experience supporting senior executives in a fast-paced, high-growth environment.

+ Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.

+ Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.

+ Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.

+ Deep discretion and judgment in handling confidential information.

+

Experience with tools like Confluence, Workday, expense platforms, and CRM systems is a plus.

+ Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.

+ Proactive, resourceful, and self-motivated

+ Ability to work in a dynamic, fast-paced environment.

+ Demonstrated strong organizational skills.

+ Exercises judgment within defined procedures and practices to determine appropriate action.

+ Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.

+ Handles details of a highly confidential and critical nature

Disclaimer:

** Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.*
* ** Range and benefit information provided in this posting are specific to the stated locations only*
* Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge,…