Contract Specialist

Contract Specialist

The Contract Specialist is responsible for managing the full solicitation and contract lifecycle, including pre-issuance, pre-award, post-award, administration, and closeout, using applicable federal and state regulations, statutes, and procurement guidelines. This role supports procurement activities between the corporation and the vendor community to ensure transparent, compliant, and cost-effective contracting.

To perform this position successfully, an individual must be able to perform the essential functions of the job, with or without reasonable accommodation. The company will provide reasonable accommodations to qualified individuals with disabilities, consistent with applicable law.

• Develop bid documentation and cohesive procurement packages, including determining procurement type, issuing solicitations, drafting contract documents, and communicating with vendors.
• Facilitate public meetings, internal evaluation meetings, bid openings, tabulations, and evaluation committee processes.
• Conduct contract negotiations and draft final agreements consistent with Federal Transit Administration (FTA) Best Procurement Practices Manual (BPPM), the Federal Acquisition Regulation (FAR), and organizational best practices.
• Perform contract administration, including monitoring contract performance and resolving contract related disputes.
• Conduct cost/price reasonableness analysis and independent value analysis.
• Ensure compliance with all FTA and federal procurement requirements throughout each contract phase.
• Maintain records of current and historical procurement contracts.
• Assist department and project managers with purchase planning and formal procurement procedures.
• Make recommendations regarding the procurement of goods and services.
• Support the Assistant Director of Procurement and Senior Contract Specialist with capital projects such as transit vehicle purchases, construction projects, and facility repairs.

To perform this job successfully, an individual must have the following education and/or experience.

• Associate degree or two years of college coursework in business administration, prelaw, purchasing, or a related field; or two (2) years of related work experience in purchasing, contract administration, legal office, retail, hospitality, or warehousing; or an equivalent combination of education and experience may be considered.
• Completion of the National Transit Institute (NTI) Procurement Series (company sponsored) within the first 24 months of employment.
• Knowledge of Indiana state and federal purchasing requirements preferred.

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily.

• General procurement principles, practices, and regulations.
• Basic mathematical concepts used in procurement analysis, including percentages, ratios, and cost evaluation.
• Operating standard office equipment (computer, calculator, copier, phone systems).
• Communicating effectively in person, in groups, and through phone, email, and written correspondence.
• Conducting data analysis and financial reviews.
• Applying procurement and contract administration principles to daily work.
• Prioritizing tasks and managing time effectively to meet deadlines.
• Monitoring budgets and tracking expenses.
• Working independently with minimal supervision.
• Maintaining accurate and organized procurement records.
• Collaborating effectively with diverse internal and external stakeholders.

To perform this position successfully, an individual must be able to perform the essential physical functions of the job, with or without reasonable accommodation. The company will provide reasonable accommodations to qualified individuals with disabilities, consistent with applicable law.

• Regular on-site attendance is an essential function of this position due to the need for in-person collaboration, operational support, hands-on infrastructure management, and training and development activities. This role is designated as fully onsite and is not eligible for remote work.
• Work is performed primarily in an office environment.
• This role may require remaining in a stationary position and moving between departments as tasks necessitate.
• Occasional local travel; occasional evening or weekend commitments; potential for overnight travel to complete training.
• Reasonable accommodation will be provided to individuals with disabilities to enable the performance of essential job functions.

Indy Go is an Equal Opportunity Employer