Procurement & Grant Manager

Procurement & Grant Manager

The primary purpose of the Procurement & Grant Manager is to ensure that the Metropolitan Emergency Services Agency (MESA) has the compliant, timely, and well-managed purchasing and grant processes needed to support its mission of operating and managing the Division of Emergency Communications (911 center), Division of Emergency Management, and the Division of Public Safety Communications (technology infrastructure) for the City of Indianapolis and Marion County.

This position safeguards the agency's ability to provide critical public safety communication and emergency management services by overseeing all procurement activities, managing the full lifecycle of grants, and ensuring strict adherence to fiscal, legal, and regulatory requirements. Position reports to the CFO.

• Responsible for ensuring all fiscal reporting is daily, timely and accurately for all divisions of MESA, whether it relates to procurement reporting or grant reporting.
• Coordinates closely with internal stakeholders and central purchasing to ensure that procurement actions support agency priorities and maintain operational readiness.
• Manages the full lifecycle of grants, including application support, budget setup, reporting, compliance monitoring, and close out activities.
• Maintains accurate grant documentation, deadlines, and audit ready records to support Emergency Communications, EMA operations, and PSC technology initiative.
• Supports budget preparation and ensures alignment of grant funded activities with agency priorities identified in annual budget narratives.
• Serves as MESA board secretary, coordinating meetings, recordings, and upkeeping of minutes.
• Manages all division travel requests and expense reports utilizing People Soft.
• Processes approved travel-related paperwork encumbers agency funds for employee travel and expenses.
• Secures arrangements for business related travel when necessary.
• Maintains reports of approved travel requests and travel expenses.
• Create and maintain requisitions, purchase orders, vouchers, and receipts to ensure equipment, supplies, and services are received, and payments are processed and paid in a timely manner to support the agency.
• Determines appropriate method of competition as established by procurement state statute, rules, regulations, and policies.
• Research and evaluate purchases and related services, supplies and equipment based on price, service, quality, and warranty to meet the needs of the agency.
• Completes purchase transactions ensuring all required documents are available for public record.
• Responsible for all aspects of the agency's usage of the city P-card program and benefits.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Associate's degree in business management, Accounting Principles, or related field with two (2) years' experience in an accounting or procurement position. Ability to effectively communicate both orally and in writing with a diverse customer base. Proficiency in Microsoft Office and other purchasing software systems including Microsoft Office. Must be able to prioritize projects and meet deadlines. Must have a fundamental knowledge of procurement rules, updated citywide agreements, and other items being paid by either card.

Preferred Job Requirements and Qualifications

Bachelor's degree in business management, Accounting Principles, or related field with one (1) year experience in auditing, purchasing, grants, or accounts payable position. 2 Years of service with City/County in lieu of education is allowable.

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some evening applies. Occasional travel may be required. Position may be required to attend meetings at other locations.

Physical Conditions

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE…