Project Folder Coordinator - Indianapolis, IN

Project Folder Coordinator - Indianapolis, IN

Do you enjoy coordinating multiple projects, maintain accurate records, and collaborating with teams to ensure successful project execution?

At Kirby Risk, we are committed to helping our customers succeed through outstanding service, innovative solutions and strong partnerships.

What You'll Do as a Project Folder Coordinator
Our Project Folder Coordinators play a key role in supporting our Project Management team and ensuring project information is accurate and accessible.

You'll:

Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
Provide timely project status updates and reporting to account managers, inside sales teams, and management
Identify and report upcoming project opportunities through resources such as Dodge Reports
Collaborate across departments to ensure customer needs are met and projects remain on schedule
Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

What Makes You a Great Fit

College-level coursework or equivalent work experience
2+ years of experience in electrical products sales, project coordination, or a related field
Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
Excellent attention to detail and commitment to accuracy
Strong interpersonal, written, verbal, and customer service skills
Professional phone etiquette and the ability to communicate effectively with a variety of audiences
Proficiency with Microsoft Office and the ability to learn new business software and systems
A collaborative, team-oriented mindset with a passion for continuous learning and improvement

What to Expect in This Role

Primarily onsite, indoors, in an office environment utilizing standard office equipment
Fast-paced, collaborative work environment supporting multiple projects and stakeholders

Ability to perform essential functions of this onsite role in a work environment with a variation of noise levels to include moderate noise due machinery, heavy equipment, moving motorized vehicles, alarms, vibration, and general conversations

Occasional travel may be required for training or visits to customer and Kirby Risk locations

Schedule:

Monday-Friday, regular business hours

Why Kirby Risk?
Founded in 1926, Kirby Risk is a trusted leader in electrical supply, manufacturing, and mechanical solutions. Our culture is built on hard-working, engaged people who treat each other-and our customers-with respect and urgency.

When you join Kirby Risk, you're not just taking a job-you're joining a company where you can build a career.

Benefits That Work for You
We provide a complete package designed to support your health, career, and future:

Medical, RX, Dental, and Vision insurance
Life insurance & Employee Assistance Programs
Tuition reimbursement & on-the-job training
401(k) with company match & Profit Sharing
Paid Time Off (PTO)

Ready to help customers keep their operations running at peak performance? Apply today and grow with Kirby Risk.