Enrollment Associate

The Role:

Circle City Schools is committed to bringing quality educational options to Indianapolis and its surrounding areas. The Circle City Student Recruitment and Enrollment Team is tasked with growing our community by actively marketing our school options to scholars and families and supporting a thorough enrollment process.

The Enrollment Associate will primarily be tasked with being the operational backbone of The Circle City Student Recruitment and Enrollment Team. Reporting to the Director of Scholar Recruitment & Enrollment. The Enrollment Associate will work closely with the Circle City Schools leadership and will ensure that recruitment efforts run smoothly by supporting events, preparing materials, assisting with outreach logistics, and stepping in where additional support is needed to meet enrollment goals.

This person will assist with our social media and print material design work.

Background on the Organization:

Circle City Schools is a small network of schools in Indianapolis, Indiana composed of ACE Prep (K-6) and Circle City Prep (K-8). Both campuses are committed to high expectations paired with high levels of support. We hold a deep belief that all scholars have immense potential and unique strengths. ACE Prep, serving grades K-6 in the Greater Broad Ripple area, was founded in 2016 and boasts a 90%+ IREAD pass rate in SY24 and SY25.

While focused on academic rigor, ACE totes a small school environment where each child is seen and cared for. Circle City Prep, serving K-8 scholars on the Far Eastside of Indianapolis, was founded in 2017 and serves 90%+ low-income and 30%+ multilingual learners. For the last four years, Circle City Prep has been the highest performing public school in its community and focuses on a well rounded school experience.

Job Responsibilities:

As an Enrollment Associate, you will:

Recruitment & Event Support

* Be knowledgeable of Circle City Schools's new student recruitment and enrollment process

* Support recruitment efforts by assisting with setup/breakdown, tabling, and family flow at events

* Lead and support tours, canvassing, or outreach events as needed

* Assist Family Recruiters during high volume recruitment periods

* Assist community canvassing within Circle City Schools' geography priority areas as needed

* Canvassing includes but is not limited to: knocking on doors, making contact with local community groups and businesses, and handing out informational materials to prospective families at events/high-traffic locations

Marketing & Outreach Support

* Create and update flyers and outreach materials (with guidance from Director of Scholar Recruitment & Enrollment) in alignment with our brand norms

* Assist with yard sign distribution, door hanger drops, and material restocking

* Support social media and communication efforts tied to recruitment campaigns and events

Data Entry and Administration

* Support in data collection, entry, and tracking or prospective family engagement

* Help maintain accurate recruitment and enrollment data

* Assist with follow-ups email, phone calls, texts messages, and reminders to prospective families as assigned by Director of Scholar Recruitment & Enrollment

Team Support

* Serve as a flexible "fill in the gap" team member who helps where capacity is needed most

* Support the Director of Scholar Recruitment & Enrollment and Family Recruiters with special projects and initiatives

Additional duties:

* Other duties as assigned

Requirements:

To be considered for an Enrollment Associate, you must have/be:

* Alignment in organizational core values

* A high school diploma required, college course work preferred

* Experience in event support or coordination, administrative support or front office work, customer service or family facing roles, and/or community engagement or outreach support, required

* Connection to Far Eastside and/or Broad Ripple communities, preferred

* Ability to work a flexible schedule, including afternoons, evenings, and weekends

* Comfortable remaining on your feet for 2-4 hours at a time as needed by a shift

* Basic computer proficiency, including Google Workspace, email, and calendar tools

* Comfortable assisting with data entry and tracking, event setup and breakdown, distribution of outreach materials (flyers, yard signs, door hangers)

* Multilingual in Spanish and/or Haitian Creole, preferred

* Basic graphic design experience (Canva or similar tools), preferred