Accounts Payable Coordinator
Job in
Indianapolis, Marion County, Indiana, 46202, USA
Listed on 2026-06-05
Listing for:
Aston Carter
Full Time
position Listed on 2026-06-05
Job specializations:
-
Finance & Banking
Accounting & Finance, Bookkeeper/ Accounting Clerk -
Accounting
Accounting & Finance, Accounting Assistant, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
Accounts Payable Coordinator
Job Description
The Accounts Payable Coordinator is responsible for performing end-to-end accounts payable activities, including receiving, processing, verifying, and reconciling invoices and payments. This role controls expenses by ensuring accurate three-way matching, timely invoice processing, and effective vendor communication, while supporting the broader Finance function through month-end close activities, audits, and corporate initiatives.
Responsibilities
+ Manage all incoming invoices and perform full three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and compliance.
+ Process a high volume of invoices, typically 100 or more per day, in a timely and efficient manner.
+ Investigate and resolve invoice discrepancies by collaborating with internal stakeholders and external suppliers.
+ Reconcile vendor statements regularly and ensure vendor accounts remain accurate and up to date.
+ Monitor and manage the Accounts Payable email inbox, responding to supplier inquiries promptly and professionally.
+ Support the Finance team with month-end close activities, including preparing and providing accounts payable information as needed.
+ Participate in Finance-related audits by providing requested documentation, explanations, and support to auditors.
+ Process corporate card expense reports within required timelines, verifying appropriate approvals and coding.
+ Contribute to company projects and corporate initiatives related to process improvement and Finance operations.
+ Actively participate in continuous improvement activities and problem-solving efforts to enhance accounts payable processes.
+ Assist in the training, mentoring, and assessment of other team members to support team development and knowledge sharing.
+ Exercise sound judgement and autonomy in daily work while following established guidelines and direction.
+ Comply with Health, Safety, and Environmental policies and procedures, and promptly report any accidents, incidents, or near misses.
+ Act in a safe and responsible manner at all times in the workplace.
+ Perform additional accounts payable and Finance-related duties as assigned.
Essential Skills
+ At least 3 years of hands-on accounts payable experience.
+ Proven ability to process 100 or more invoices per day accurately and efficiently.
+ Strong experience with three-way matching of purchase orders, invoices, and receiving documents.
+ Demonstrated capability in invoice processing and discrepancy resolution.
+ Experience in vendor reconciliation and maintaining accurate vendor accounts.
+ Ability to manage an Accounts Payable inbox and respond to supplier inquiries in a timely, professional manner.
+ Experience supporting month-end close activities within a Finance team.
+ Ability to support Finance-related audits by organizing and providing required documentation.
+ Strong attention to detail, accuracy, and organizational skills in a high-volume environment.
+ Demonstrated ownership of personal learning and development with a continuous improvement mindset.
+ Ability to participate effectively in problem-solving and process improvement initiatives.
+ Capability to exercise autonomy and sound judgement within established guidelines.
+ Commitment to following Health, Safety, and Environmental policies and acting safely at all times.
Additional
Skills & Qualifications
+
Experience with SAP for accounts payable or general Finance processes.
+
Experience with Concur or similar expense management systems.
+ Proficiency with Microsoft Excel for tracking, reconciling, and analyzing payables data.
+ Degree in Accounting, Finance, or a related field is preferred.
+ Experience assisting in training, mentoring, and supporting other team members.
+ Strong communication and collaboration skills for working with internal teams and external suppliers.
+ Proactive approach to continuous improvement for both personal development and business processes.
Work Environment
This is an in-office role, working Monday through Friday from 8:00 AM to 5:00 PM. The position operates in a professional office setting within the Finance department,…
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