Project Budget Specialist

Project Budget Specialist

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance.

Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

This position serves as the sole Project Budget Specialist for the Indiana Department of Transportation (INDOT) and is responsible for performing INDOT's $2 billion federal reconciliations for projects. This position is responsible for funding accuracy of the capital program by maintaining compliance within federal, state, and local regulations to ensure proper expenditure reimbursement of projects for Indiana's transportation infrastructure. This individual will analyze data and provide support to the agency on processes necessary to maintain project budgets.

The agency oversees $2 billion across 3,500 project budgets. This individual must have a broad knowledge of federal funding to maximize federal reimbursement to prioritize restrictive federal funds, thus protecting INDOT's ability to maintain federal funding flexibility. Incumbent will be responsible for reconciling prior year budgets and performing maintenance on project budgets and funding sources.

Location:

This position is with INDOT's Central Office location. Salary:
The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

The essential functions of this role are as follows:

• Conduct budget analysis and advise division leaders on the fiscal matters regarding their operating, dedicated, and federal funds.
• Prepare and manage annual and biennial budgets.
• Prepare and process Request for Federal Funds (draws) for assigned grants according to federal and state guidelines and verify the accuracy of grant financials supporting the draw.
• Prepare and research activities as they relate to state and federal funding within assigned divisions, ensuring that all regulations and guidelines pertaining to the expenditure/revenue transactions are applied to and reconciled in the Agency's Accounting system to the State's Official Book of Record maintained by the Auditor of State and the Encompass Financials System.
• Prepare and analyze a variety of state and federal financial status reports related to assigned divisions.
• Work with Encompass module for assigned divisions by investigating and resolving budget errors related to state and federal funding, e-procurement, project costing, funding sources, and other financial transactions.
• Serve as a liaison between division staff and financial representatives regarding state and federal issues.
• Meet and confer with division leaders and program managers to resolve problems and coordinate services.
• Field questions and respond to information requests from internal customers as well as other state agencies regarding assigned funds and grant projects.

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Broad knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
• Extensive knowledge of the theories, principles, and practices of federal grants, governmental accounting, budgeting, auditing, and problem-solving.
• Experience with analyzing fiscal trends, isolating and understanding variances, projecting expenditures and revenues accurately, and adjusting budgets to address shortfalls and optimize fiscal resources.
• Extensive knowledge of the agency mission, programs, and administrative policies.
• Advanced computer skills in Excel, Access, Encompass, and Hyperion.
• Ability to solve complex accounting and auditing problems.
• A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 7+ years of accounting, auditing, financial analysis, or related experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
• Individuals should have the ability to perform essential functions with or without…