Administrative Assistant

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Correction Division of Parole Services:
The Division of Parole Services was established within the Indiana Department of Correction in the 1960's severing its relationship with the State Welfare Department. Parole Services is charged with enhancing public safety by providing community based supervision and services for adult offenders through the use of evidence based practices as they transition from a Correctional Facility to Community Supervision. Parole Services Division operates out of ten district offices located across the State.

As an Administrative Assistant, you will provide essential support to the Indiana Parole Board and the Clemency Commission. Key responsibilities include performing accurate data entry, verifying parole information, preparing reports, and supporting board members in the application of relevant policies. Your work helps ensure timely and efficient operations across both areas.

The salary for this position traditionally starts at $37,648.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

The essential functions of this role are as follows:
Provides advanced administrative support to an agency, department, or facility. Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness. Administers staff functions in support of program area. Aids program administrator in applying agency or department policies and procedures. Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.

Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas.

Individuals in this role should minimally be able to articulate or demonstrate the following:
Specialized knowledge of theories, principles, and practices of administrative management. Working knowledge of state governmental administrative structure. Working knowledge of assigned program area. Organizational skills with the ability to prioritize tasks effectively and multitask. Ability to coordinate and motivate professional and support personnel. Ability to communicate, both orally and verbally, with diverse public. Attention to detail and proofreading skills. Ability to establish cooperative work relationships.

Ability to analyze, update and write procedures and policies. A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

This role may be utilized in a supervisory capacity based on agency needs.

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program:
Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Deferred compensation 457(b) account (similar to 401(k) plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Referral Bonus program Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free Linked In Learning access

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.