Facilities Technician

Job Type

Full-time

Description

This position requires working in the Indianapolis office five days each week (Monday-Friday), with the potential for additional in-office days as needed.

Responsible for building and grounds, maintenance, repairs and upgrades; repair and maintenance of office furniture and equipment; management of custodial care, security and safety. Includes management of vendors that provide building services as well as hands-on maintenance and repair.

ESSENTIAL JOB FUNCTIONS:

• Perform needed maintenance throughout building and grounds (40%)
• Manage outside vendors that provide building services (10%)
• Attend and participate in Building Services Team meetings as requested (5%)
• Actively work directly with the Building Manager to identify, address and resolve facilities issues (10%)
• Continually look for process that will be more efficient and more sustainable for our facility (5%)
• Proficiently use forms process for tracking all maintenance and building setup request (10%)
• Manage and implement a facility preventative maintenance program (10%)
• Communicate with Staff and outside vendors via email, phone, and face to face (10%)

OTHER JOB FUNCTIONS:

• Maintain the International Office building and equipment, including but not limited to HVAC systems, utilities, wiring, cabling, water services and plumbing needs; schedule and perform appropriate preventive maintenance; conduct regular inspections, take appropriate corrective action; comply with OSHA requirements; work with custodial services vendor to ensure cleanliness of building
• Renovate office areas and work with outside contractors as needed
• Maintain the International Office grounds, including but not limited to irrigation systems, landscape maintenance, parking lot maintenance and snow removal; maintenance of related equipment
• Maintain building and grounds safety and security systems; maintain Material Safety Data Sheets; initial contact for security and emergencies; sometimes during evenings and weekends.
• Work closely with vendors to obtain best price, delivery, quality, and service; obtain quotes, research and present recommendations to Building Manager for approval; follow up with vendors to resolve operational issues and ensure timely resolution; demonstrate understanding of cost effectiveness and budget constraints
• Provide historic information and develop expenditure forecasts for budget preparation and quarterly narratives; research and prepare recommendations for upgrades or additional equipment and services; prepare cost analysis information and recommendations; maintain five-year renovation plan
• Communicate with internal customers to understand needs, manage expectations, and provide status updates; ensure customer work requests are completed in a timely and courteous manner
• Responsible for all setup and tear down of meeting rooms for all events and meetings including building rentals.
• Set up and remove flags as requested; provide assistance in moving heavy objects, utilizing appropriate tools
• Responsible for corporate recycling program
• Maintain office equipment, chairs, modular office products, drawers, etc.
• Responsible for implementing and updating the Emergency Action Plan
• Back up responsibilities for Shipping/Receiving, Document Services Representative, and Document Services Assistant.
• All other duties as assigned, trained for, and qualified to do.

Requirements

Educational Requirements :

• Technical Training Certificate or Degree in Engineering (Mechanical or Electrical) a plus
• Coursework in vendor negotiations or equivalent
• Understanding of building code requirements
• Understanding of OSHA requirements

Experiential Requirements :

• 5 years' experience in commercial building and grounds maintenance and repair, including HVAC, electrical, plumbing, and planning and completing facility changes
• High degree of diplomacy and tact required
• Ability to balance multiple priorities and work in a fast-paced environment
• High degree of creativity
  
  Ability to maintain positive working relationships
• Experience using a job ticketing system
• Experience with building maintenance technology such as security systems, air handling systems, etc.

Required Skills :

• Microsoft Office Suite Products
• Internet Proficiency
• Standing, walking, kneeling, crouching
• Ability to climb ladders
• Ability to perform physical labor such as lifting, stooping, or pushing
• Ability to work from heights
• Good organizational skills
• Strong oral and written communication skills
• Good problem-solving skills
• Very strong attention to detail required
• Good math skills
• Good reading skills
• Strong mechanical aptitude

Other Requirements :

• Experience in vendor negotiations a plus
• Kiwanis Family experience a plus
• Multilingual a plus

WORKING CONDITIONS/OTHER INFORMATION:

• Required to be on call
• Some weekend and/or evening work required