Enrollment Specialist

Enrollment Specialist

Location:

Indianapolis - Downtown

Job Type: Full-Time

Classification: E-1

Salary Range: $40,000 - $45,000 (Based on experience)

Reports To:

Assistant Director of Recruitment and Enrollment

Who We Are:

We are an open-access college that fuels Indiana's economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are "higher education at the speed of life!"

Our Values:

• Empathy:
  We stand with our students, partners, and communities.
• Integrity:
  We treat all with dignity and respect.
• Accountability:
  We deliver on our commitments.
• Agility:
  We innovate, iterate, and transform.
• Connectivity:
  We connect with partners to strengthen communities and ensure student success for all.

The Enrollment Specialist will assist students as they navigate the enrollment process, focusing on guiding new applicants through their first semester course registration. This role involves supporting lead generation and applicant conversion, requiring proficiency in the Customer Relationship Management (CRM) system (Sales Force). The position is hybrid, with responsibilities spanning across admission, recruitment, financial aid, registration/records, and bursar functions. A key focus will be on problem-solving student transactional needs, managing student caseloads, and improving lead conversion rates.

• Customer Relationship Management (CRM) System Proficiency:
  Skilled in using Sales Force or similar platforms to manage and track student data, leads, and opportunities.
• Communication
  
  Skills:
  
  Exceptional verbal and written communication skills to effectively support students and interact with team members, senior leaders, and external stakeholders.
• Problem-Solving & Conflict Resolution:
  Ability to resolve individual and group conflicts, address student inquiries, and resolve transactional challenges efficiently.
• Attention to Detail:
  Able to maintain accurate case notes and follow up on various student processes in a timely manner.
• Event Coordination & Outreach:
  Experience coordinating events and conducting outreach, with a focus on student engagement and lead conversion.
• Multitasking & Organizational
  
  Skills:
  
  Ability to manage multiple tasks and responsibilities in a dynamic environment.
• Adaptability &
  
  Collaboration:
  
  Strong capacity to work with diverse teams and adapt to changing needs within the organization.

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Student Support:

• Serve as a primary resource for applicants needing walk-in and virtual assistance regarding college admissions.
• Provide counseling and guidance to students through the registration process and assist with tools such as Degree Tracker and Schedule Builder.

Lead Management:

• Manage and monitor a caseload of leads and opportunities to maximize applicant conversion.
• Track case notes and maintain accurate records in the electronic student record system.

Event Coordination & Outreach:

• Participate in and assist with campus events like enrollment events, recruitment fairs, and high school visits.
• Conduct targeted outreach to newly admitted students to guide them through their next steps before the first week of classes.

Assessment & Financial Aid Support:

• Assist students with assessment-related queries, review assessment waivers, and refer to relevant resources like the Tutoring Center and Academic Advising Center.
• Prov…