Office manager

About the role

We are seeking an experienced Office Manager to join PT Alivan Group Bali in a full-time position based in Tabanan District, Tabanan, Bali. This is a strategic administrative leadership role that will be pivotal in ensuring the smooth operation of our office facilities and supporting the efficiency of our entire organisation. As Office Manager, you will oversee day-to-day administrative functions, manage office resources, coordinate with various departments, and maintain a professional and productive work environment.

This position plays a crucial role in enabling our teams to focus on their core responsibilities whilst ensuring all administrative needs are met with excellence.

• Manage and oversee all day-to-day office operations, including facility management, maintenance coordination, and vendor relationships
• Supervise and support administrative staff, providing guidance, training, and performance management to ensure a high-performing team
• Manage office budgets, procurement of supplies and equipment, and cost control measures to optimise operational efficiency
• Coordinate and schedule office facilities, meeting rooms, and equipment for staff and client use
• Maintain office records, documentation systems, and filing procedures in compliance with company policies
• Handle correspondence, telephone communications, and visitor management professionally
• Liaise with external service providers, landlords, and contractors to ensure facility needs are met
• Implement and maintain health and safety standards, ensuring the office environment meets regulatory requirements
• Organise company events, meetings, and conferences as required
• Support human resources functions, including employee onboarding, scheduling, and administrative record-keeping

• Proven experience working as an Office Manager or in a similar administrative leadership role for a minimum of 3-5 years
• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels and external stakeholders
• Proficiency in Microsoft Office applications and experience with office management software systems
• Knowledge of general accounting and budgeting practices
• Experience in managing office supplies, equipment, and vendor relationships
• Problem-solving ability and a proactive approach to identifying and resolving operational challenges
• Attention to detail and commitment to maintaining high standards of organisation and professionalism
• Experience managing teams and providing supervisory support
• Familiarity with health, safety, and compliance requirements in an office environment
• Preferred:
  Experience working in a hospitality, tourism, or international business environment

At PT Alivan Group Bali, we are committed to creating a supportive and rewarding workplace where our employees can thrive and develop their careers. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and skills training to support your career growth. We foster a collaborative and inclusive work culture where your contributions are valued and recognised.

We provide a stable full-time position with clear pathways for advancement within our organisation. Additionally, we offer a pleasant working environment in the beautiful Tabanan District, and we are committed to maintaining work-life balance for all our staff members.

PT Alivan Group Bali is an established organisation operating in Bali, committed to delivering excellence across our operations. We pride ourselves on fostering a professional, dynamic, and inclusive workplace where teamwork and integrity are paramount. Our organisation values efficiency, innovation, and employee satisfaction, creating an environment where every team member can contribute meaningfully to our collective success. We are dedicated to maintaining the highest standards of business practice whilst supporting the growth and development of our workforce.