Accounts Payable Specialist

Address:913 S Dubuque St, Iowa City, Iowa, 55240

Salary Range (Min-Mid)$28.72 - $34.46

Dept./Office/Position Type Auditor - Professional Employee Type Regular Job  Description Under general supervision, serve as the lead accounts payable employee for Johnson County. Maintain supplier records and, with other staff, participate in processing the County’s weekly payables process, ensuring accurate and timely payment of suppliers and employees by check and EFT. Prepare and submit required remittances, forms, and electronic filings for withheld federal and state taxes, when applicable.

Perform complex calculations and reconciliations. Maintain confidentiality of records. Provide leadership, training, and direction to other accounts payable staff.

Knowledge of:

Principles of accounting, bookkeeping, and accounts payable processing

Basic office practices

English language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skills

Applicable federal, state, and local legislation and regulations

Ability to:

Learn, apply, articulate and assist management in crafting departmental policies and procedures

Perform duties and represent Johnson County in a professional, responsible, and trustworthy manner

Interact effectively with persons from widely divergent backgrounds, interests, and points of view Perform duties with a high degree of speed with an emphasis on accuracy

Be detail oriented when working with documents and information

Provide customer service that is courteous and responsive

Maintain confidentiality and security of information as appropriate

Establish and maintain effective working relationships with appointed and elected officials, other employees, and members of the public

Use computers and technology proficiently for the purposes of communication, data entry, analysis, document creation, presentations, email, and internet research

Operate office equipment such as calculators, postage machines, photocopiers, scanners, printers, and multi-line telephones

Handle low to high levels of stress, meet deadlines, and solve problems appropriate to the position

Organize and prioritize multiple responsibilities

Organize and present factual information and ideas clearly and concisely in oral and written form Follow oral and written instructions

Have clarity of speech and hearing which permits effective communication

Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials in hardcopy and electronic form

Have sufficient manual dexterity to make handwritten notations, and which permits moderate to heavy use of a keyboard and mouse

Have sufficient personal mobility to complete duties at various worksites

Stand, sit, walk, bend, twist, climb, stoop, kneel, crouch, squat and reach

Occasionally lift, carry, and/or move up to 35 pounds

Work flexible schedule and overtime as required MINIMUM

EDUCATION AND EXPERIENCE:

Associate’s degree with coursework in accounting or finance AND four (4) years of accounts payable experience OR any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Experience with a web-based ERP system preferred.

Experience with 1099 tax filings, NACHA standards and electronic payment of payables preferred.

Special requirements:
Must pass background check. Valid driver’s license, proof of insurance, and insurable under county liability coverage. May also require use of private vehicle, or equivalent transportation, for official business.

SPECIFIC DUTIES: to be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Inspect payables, expense reports, pre-authorizations, and supporting documentation submitted by County departments and employees, verify accuracy and compliance with County policies, and contact departments and employees to resolve issues and verify questionable information.

Use financial system to maintain supplier records, enter and process payables and produce accounts payable checks…