Administrative Associate, Health Sciences

Administrative Associate, Health Sciences

Job Category: Admin

Requisition Number: ADMIN
001814

• Posted :
  August 17, 2026
• Full-Time
• Hybrid

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The University of Iowa Center for Advancement (UICA) seeks an Advancement Associate within our Health Science Development team.

This position will join a team focused on philanthropy and engagement to advance

University of Iowa’s strategic initiatives around cancerresearch and care,brain science and mentalwell-being, and vision.

• Serves as a key operational partner to Associate Vice President of Development
  -Health Sciences, Executive Director of Development-Vision and development officers, advancing work streams independently while keeping stakeholders informed.
• Prepares, reviews, and routes Statements of Gift Intent (SOGIs) and supporting documentation; partners with development staff and internal stakeholders to ensure gift agreements are complete,accurate, and processed in a timely manner.
• Assists with departmental budget administration by processing invoices, reconciling expenses,monitoring budget activity, and preparing ormaintainingexpense reportsin accordance withUICA policies.
• Creates,updatesandmodifiesprospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports.
• Plans campus visits for prospects, donors, and/oralumni;provides recommendations to the advancement officer on potential prospects to see in a location.
• Independently drives projects from initiation through completion,establishing timelines, milestones, and deliverables with minimal oversight while ensuring alignment with advancement strategy.
• Createsdetailedprofile of meeting attendees; summarizes I-Star information and other available information into a new profile document for theadvancementofficer'suse.
• Creates basic meeting materials with limited direction; may suggest items to address common conversations.
• Provides proactive calendaring support;independently prioritizes and decides which meeting to move or cancel.
• Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways bymodifyingexisting templates to manage workplans.
  
  Proactivelymonitorsproject progress and adjusts plans as needed, communicating updates and risks without prompting.
• Answers complex questions from UICA colleagues, externalconstituenciesand/or donors.
• Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event.
• Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting.

This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City.

Education & Experience:

HSdiploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience.

High School or better in High School Diploma.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.