Administrative Services Coordinator

Administrative Services Coordinator

The Administrative Services Coordinator will coordinate administrative operations for the UI REACH program in the College of Education. Provide support to director and administrators and coordinate office procedures, processes, content management systems, and workflow. The Administrative Services Coordinator coordinates the front-line liaison position from UI REACH to its constituents, including UI REACH students, staff, faculty, families, and the public.

This is a full-time specified term appointment with the possibility for renewal at the end of the term.

Specific Job Duties and Tasks:

• Serve as office manager for the UI REACH program.
• Provide support to the director and administrators; monitor and coordinate office activities and administrative work processes.
• Provide training and support to UIR staff, students, families and other stakeholders as needed.
• Responsible for workflow functions related to procurement cards, trip creation staff, Fleet Services requests for employees.
• Liaison from UI REACH to University Shared Services and HR transactions and I 9 HUB.
• Responsible for understanding policies and procedures related to cash handling and to ensuring that these policies and procedures are followed.
• Develop and revise departmental informational materials for distribution.
• Maintain content management system (currently Salesforce) including acting as liaison to the vendor, training staff on using the CMS, running reports, and entering data as required.
• Coordinate communication as the front-line liaison with, students, families, and the general public regarding inquiries and requests, requiring discretion and independent judgment.
• Coordinate and manage mass communication to stakeholders.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Alex-Schutman

About University UI Reach:

UI REACH (Realizing Educational and Career Hopes) is nested in the UI College of Education and is a comprehensive transition program for college-age students with intellectual, cognitive, and learning disabilities. UI REACH offers an integrated college experience in a caring and structured environment.

Academics, career and transition, social growth, and campus life are areas of focus. UI REACH is a four-year program with early graduation options.

Education Required:

• A Bachelor's degree or an equivalent combination of education and experience is required.

Required Qualifications:

• Experience in an administrative support role, office management or other related experience. Typical experience is 1- 3 years.
• Proficiency in computer software applications in the Microsoft Office suite.
• Experience with and/or interest in interacting with persons with disabilities.
• Supervisory experience in assigning work and evaluating work flow.
• Ability to collect, synthesize and manage data for the improvement of office systems.
• Excellent oral and written communications skills; ability to effectively transmit, receive, and interpret ideas, information, and needs through appropriate communication methods and behaviors at a working proficiency level.

Desired

Qualifications:

• Experience with Content Management Systems, such as Sales Force.
• Experience with UI software systems such as Dispatch, Maui, Icon, and Maxient.
• Experience assisting persons with disabilities and their families in the workplace and/or in community settings.

Application Details

In order to be considered for an interview, applicants must upload:

• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.

For questions, contact Alex Schutman at Alex-Schutman

Benefits Highlights

• Regular salaried position. Pay level 2B . Located in Iowa City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
• For more information about Why Iowa?  .

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