Sales Coordinator

Specific Job Duties & Tasks

Meet with event host to schedule, plan, and coordinate all details relating to a banquet/ catering event including date and time, menu, room and setup, audio visual and IT requirements and all other related details.

Initiate banquet/catering contract detailing event requirements with estimated costs for food, beverage, labor, and other misc. related costs.

Perform administrative activities including the preparation of sales and service reports, generating proposals, collecting event deposits, calculating and itemizing final event billing.

Assist in administrative functions associated with the timekeeping system and payroll for assigned staff.

Develop and maintain effective working relationships with all catering clients, maintaining a high visibility at all assigned events and functions.

Conduct routine inspection of staging, storage, and dining areas to maintain proper health, safety and sanitation standards.

A Bachelor’s degree in related field; or equivalent combination of education and related hospitality and supervisory experience.

Banquet, catering, and/or fine dining restaurant leadership work experience (typically 2-3 years).

Supervisory and administrative experience (typically 2-3 years), including inventory management and control.

At least 2 years of working experience in event planning.

Proficient in the use of Microsoft Office (Word, Excel, Outlook) software applications.

Demonstrates excellent written and verbal communication skills. Ability to effectively transmit, receive and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors at an extensive proficiency level.

Experience creating and maintaining a welcoming and respectful environment.

Demonstrates experience providing excellent customer service and to meet or exceed customer service needs.

Ability to obtain and maintain Serv Safe certification.

More than 5 years of experience supervising staff and administrative work experience.

Extensive experience in a large-scale banquet and catering operation with off-premise catering experience.

Extensive experience with electronic timekeeping systems, inventory systems, POS systems, and event management systems.

Applicants must upload a resume and cover letter and mark them as a “Relevant File” to the submission for consideration.

Up to 5 professional references will be requested at a later step in the recruitment process.

Openings will be posted for a minimum of 7 calendar days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

• Classification
  
  Title:
  
  Cater, Dining & Event Svcs Crd
• Appointment Type:
  Professional and Scientific
• Schedule:
  
  Full-time
• Work Modality Options:
  On Campus

• Starting Salary Minimum: 43890

• Organization:
  Student Life

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services,  or fsds . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at  .