Accounts Payable Specialist

Do you have a desire to work in a team environment? Are you organized and good at communicating within the team as well as outside vendors and customers? Join our team today!

Under the direction of the Manager of Shared Services, completes various accounting functions required to account for customer deliveries to or purchases from the location by performing the following duties.

• Work in a safe and efficient manner, according to AgState’s Safety Policy.
• Always utilize good customer service skills, when servicing and greeting customers, and when working with co‑workers and other departments within AgState.
• Listen to and resolve customer complaints and concerns.
• Present a professional and pleasant response to incoming customer telephone calls, ensuring those calls are properly routed and resolving issues.
• Able to work within established systems, standards & procedures.
• Collaborative approach when working with peers in a multi-location setting.
• Maintain a professional imagine and represent the organization by:
  • Retrieve messages from voice mail and forward them to appropriate personnel.
  • Take and deliver messages or may transfer calls to voicemail when appropriate personnel are unavailable.
  • Answer questions about organization and provide callers with address, directions, and other information.
  • Welcome customers/visitors, determine the nature of business and announce/direct them to appropriate personnel.
  • Process outbound and inbound mail and courier packages.
  • Receive payments for services and products from customers and post amount paid to customer account.
  • Prepare deposits in Control and deposit in bank(s).
  • Perform other clerical duties such as filing, photocopying and collating.
  • Demonstrate work habits that develop, build, and support the team concept within AgState.
• Perform the following accounting functions:
  • Review, sort and match invoices and check requests.
  • Reconciliation of statements and payments through general ledger.
  • Set invoices up for payment (data entry).
  • Prepare and process accounts payable checks, wire transfers and ACH payments.
  • Prepare analysis of accounts (vendor and balance sheet reconciliations).
  • Monitor accounts to ensure payments are up to date.
  • Resolve invoice discrepancies.
  • Vendor file and 1099 maintenance.
  • Correspond with vendors and respond to inquiries.
  • Assist in month end and year end closing.

• 2-to-4-year degree with an emphasis in accounting and/or 3 years of employment focused primarily on accounts payable and/or receivable. Must be proficient in Microsoft Word and Excel.
• Our values ~ RISE:
  Respect- ~ Integrity ~ Safety ~ Excellence

AgState offers a generous benefits package including 401K Match or Defined Benefit (Pension) Retirement Plan, Medical, Dental, Vision, Life Insurance, Salary Continuation, Long Term Disability, Supplemental Insurance, Career Growth and Development Opportunities, Employee Assistance Program (EAP), Education Assistance, Employee discounts and local discounts, Paid Holidays, Clothing Allowance, and a generous Paid Time off Accrual.

Equal Opportunity Employer - we work hard to embrace diversity and inclusion and encourage employees at AgState to bring authenticity to work every day.