Accounts Assistant: Invoicing Cash Flow

The Person

• Ability to work independently or as part of a team.
• Strong time management and prioritisation skills
• Well organised and punctual
• A ‘can-do’ attitude and a keenness for professional self-development
• A thirst to take on growing responsibilities and projects.

Responsible for the day-to-day processing of supplier invoices and payments, and assist the cash flow manager with reporting of all cash flow activities.

• Post all supplier invoices in a timely and accurate manner
• Respond to queries from suppliers
• To reconcile supplier statements, on a regular basis, and investigate and correct any reconciling differences that may be identified as a result
• Ensure supplier accounts and subsidiary ledgers are accurately maintained in a manner which properly reflects the Company’s liability to its suppliers.
• Compile payment runs on a regular basis
• Ensure that all goods and services have been received, invoices approved and that documents have been matched and filed prior to posting to the system. Check and confirm liability for payment.
• Maintain all payment files and ensure that they are up to date and include appropriate back up for all payments made.
• Ensure all cheques/payments are signed by appropriate personnel and that authority levels are adhered to in respect of the signing of cheques/bacs
• Carry out other administrative duties as required (e.g. switchboard cover etc.)
• Set up supplier master files
• Disposition of shipment variances in accordance with company policy.
• Assist the cash flow manager to:
• Investigate credit standing of new and potential customers, arrange terms for payment and follow up collection of accounts
• Establish credit limits and manage deviations from standard
• Determine credit levels and recommend the working capital necessary to finance accounts receivable
• Maintain the accounts receivable ledger to ensure that it accurately reflects the position of each credit account and that appropriate measures are taken when unacceptable arrears are detected
• Prepare weekly and monthly reports on the status of credit and collections and other operating statements
• Monitor and regularly review the level of payment arrears, ensuring adequate collection measures are instigated where appropriate
• Compile and analyse statistical data on customers
• Process and allocate cash received from customers
• Develop and maintain relationships with debt collection agencies
• Assist in explaining the Company’s credit policies and procedures to staff and customers
• Process credit notes and prepare statistical information using the Online Advantage system

Full Time with an immediate start

Mon
- Thursday 9.00am
-17.00pm, Friday 8.00am – 2.00pm

Full time – 25 days per year (Holiday year Jan – Dec) + 8 Bank holidays, Pro rata for part time.

Life Insurance: 3 times basic salary whilst in employment

Pension Scheme:
Automatic enrolment if meet criteria, 5% Employee, 3% Employer. After 1 year in April – Age related up to max 6.5%.

Hill and Smith Share options scheme:
When available and if applicable.

Employee Assistance Programme:
Free to employees (
Lifeworks
)

Free on-site parking.

Close proximity to Town Centre, bus & train stations

We welcome applicants from all sectors of the community, and we aim to recruit a diverse workforce that reflects the communities we serve.

All applicants will be asked to prove that they have the right to work in the UK.