Accounts Receivable Specialist

Description

Job Type: Full-time

Summary:

The Accounts Receivable Specialist is responsible for executing day-to-day billing and receivables activities, including preparing customer invoices, posting payments, reconciling accounts, and following up on outstanding balances. This role requires strong attention to detail, accuracy, and customer service

• Apply customer payments (checks, ACH, wire transfers) to appropriate invoices.
• Monitor accounts receivable and follow up on outstanding payments
• Generate and issue accurate customer invoices based on sales orders.
• Communicate with customers regarding invoice status, payment schedules, and account issues in a professional manner.
• Assist with new customer set up as needed
• Issue MSO’s to customers upon confirmation of payment and proper documentation.
• Review and release customer orders from credit hold once payment, credit approval, or resolution of outstanding balances is confirmed.
• Provide financial reporting related to Accounts Receivable as requested.
• Work with Finance team members to streamline processes and increase productivity.
• Perform other related duties as assigned by management.

• Experience in accounts receivable and billing, with a focus on day-to-day processing and accuracy.
• Ability to communicate clearly and professionally with colleagues and customers.
• Skilled in performing account reconciliations and resolving basic discrepancies.
• Organized and dependable, with the ability to manage routine tasks and meet deadlines.
• Strong attention to detail and accuracy in data entry and documentation.
• Service-oriented mindset with a focus on supporting internal teams and external customers.
• Works well in a team environment and contributes to a positive workplace culture.
• Proficient in Microsoft Office tools (Excel, Word, Outlook); experience with accounting/ERP systems a plus.

• Collaborate with external customers and key internal stakeholders (including Finance and Sales) to deliver accurate, timely, and meaningful reporting and analysis.

• Associates degree in Accounting, Finance or Business-related field from an accredited college; or three to six years related experience and/or training; or equivalent combination of education and experience.

• This job has no supervisory responsibilities.

• Company sponsored continuing education may be required.
• Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Requirements Office & Administration, Accounting