Accounts Payable Specialist

Job Description

Robert Half Contract Finance and Accounting is looking for a detail-oriented Accounts Payable Specialist to support invoice processing and payment activities for a contract assignment with a construction company in Carson City, Nevada. This Contract position is ideal for someone who works carefully with high volumes, applies sound judgment when reviewing financial details, and stays organized in a fast-paced environment. The role will focus on maintaining accurate payable records, following up on documentation, and helping keep projects moving by resolving invoice and funding issues efficiently.

• Process a steady volume of accounts payable entries each day, ensuring invoices are recorded accurately and in a timely manner.
• Review invoice coding and supporting documentation before submission to confirm charges are assigned correctly.
• Identify commitment balances that are insufficient for payment processing and coordinate the necessary updates before moving items forward.
• Follow up with vendors and internal contacts to obtain outstanding lien waivers and maintain complete payment files.
• Support payment activities such as ACH transactions and check runs in accordance with established procedures.
• Maintain organized accounts payable records within the company’s financial and project systems for audit-ready documentation.
• Communicate clearly with project and accounting teams to resolve discrepancies, missing details, and approval delays.

• Experience in accounts payable, including high-volume invoice entry and payment processing.
• Working knowledge of account coding, invoice coding, ACH payments, and check run procedures.
• Background in construction accounting and familiarity with documentation tied to vendor payments.
• Experience managing or tracking lien waivers as part of the payable process.
• Strong attention to detail with the ability to catch inconsistencies and prevent processing errors.
• Sound judgment and practical problem-solving skills when handling incomplete information or funding issues.
• Ability to stay organized, prioritize daily tasks, and work effectively in a deadline-driven environment.