Shared HR Clerk​/Accounts Payable

Shared HR Clerk/Accounts Payable

Teach Iowa East Mills Comm School District - Malvern, Iowa Open in Google Maps

This job is also posted in Teach Iowa, Iowa's Marketplace for education jobs

Final date to receive applications:
Posted until filled

Starting Date:
Oct 1, 2026

Position Summary

Year round position (including summers) with 8 hour work days. Four days with East Mills Community School District and one day with Sidney Community School District. $18-20/hr based on experience.

Responsible for providing day-to-day support to the school district’s business and human resources operations, with primary responsibilities in accounts payable, payroll support, employee onboarding, benefits administration, purchasing, vendor communication, and maintaining accurate financial and personnel records. Serves as a point of contact for employees, vendors, and district staff while ensuring business-office procedures, deadlines, and documentation requirements are followed.

Accounts Payable & Financial Processing

• Process and maintain accounts payable transactions, including invoices, purchase orders, requisitions, reimbursements, and payment requests.
• Review invoices for accuracy, proper documentation, purchase order information, account coding, approvals, and appropriate payment timing.
• Enter invoices and payment information into the district’s financial management system and assist with payment processing.
• Communicate with vendors regarding invoices, payments, account balances, discrepancies, missing documentation, and payment status.
• Research and resolve discrepancies between purchase orders, invoices, receipts, and supporting documentation.
• Monitor outstanding invoices and follow up with staff and vendors to ensure timely payment.
• Maintain organized electronic and paper records related to accounts payable and purchasing.
• Assist with ensuring expenditures are recorded in the appropriate fiscal year and follow district purchasing procedures.
• Assist with petty cash requests and related documentation.

Purchasing & Requisition s

• Assist staff with requisitions, purchase orders, purchasing procedures, and required documentation.
• Review requisitions and supporting documents for completeness and compliance with district procedures.
• Monitor purchasing documentation and assist with the conversion of approved requisitions into purchase orders.
• Maintain documentation related to purchases, contracts, vendors, and district activities.
• Assist with vendor bids and purchasing processes, including communication with vendors and maintaining bid documentation.
• Identify and communicate issues with purchasing or financial-system workflows and recommend process improvements.

Payroll & Human Resources Support

• Assist with new employee onboarding and payroll setup, including distributing and tracking required employment and benefits paperwork.
• Submit employee information and documentation through applicable payroll and benefits systems.
• Assist with maintaining accurate employee records and personnel documentation.
• Provide employees with information regarding payroll procedures, benefits, retirement programs, and required forms.
• Assist with reviewing timesheets, time-clock records, training attendance, and other payroll-related information.
• Communicate with employees and supervisors regarding payroll questions, missing information, and discrepancies.
• Assist with contract and employment documentation, including distributing, tracking, and maintaining employee contracts.
• Maintain confidentiality of employee, payroll, and personnel information.

Benefits & Employee Support

• Assist employees with benefits-related paperwork and onboarding requirements.
• Provide general information regarding…