Office Associate

Overview

We are seeking a dynamic and organized Office Associate to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to manage multiple tasks efficiently. As an Office Associate, you will be the backbone of our office environment, fostering a welcoming atmosphere while maintaining high standards of professionalism and organization.

• Greet visitors and manage front desk responsibilities with friendly professionalism
• Answer multi-line phone systems promptly and direct calls accurately using excellent phone etiquette
• Perform data entry and maintain organized filing systems to ensure easy retrieval of documents
• Utilize Microsoft Office and Google Workspace tools for document creation, editing, and communication
• Assist with appointment scheduling, calendar management, and coordinating meetings or events
• Support bookkeeping tasks using Quick Books or similar accounting software
• Provide customer support by addressing inquiries efficiently and courteously
• Manage office supplies inventory and place orders as needed to ensure smooth operations
• Proofread correspondence and documents for accuracy before distribution
• Maintain a clean, organized workspace conducive to productivity and professionalism

• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Spanish Bilingual abilities are highly desirable to serve diverse client needs
• Experience with multi-line phone systems and phone etiquette is essential
• Familiarity with clerical duties such as filing, data entry, proofreading, and record keeping
• Knowledge of Quick Books or bookkeeping experience is a plus
• Previous customer service experience demonstrating strong communication skills
• Personal assistant or medical/dental receptionist experience is advantageous
• Ability to type quickly with high accuracy and manage time efficiently

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid Time off
• Vision insurance
• Paid professional development assistance

Pay: $22.00 - $25.00 per hour

Work Location:

In person