Client Experience Specialist

Job Description

The Client Experience Specialist is responsible for delivering a world-class, welcoming experience for every client, prospect, and guest who interacts with Merkle Retirement Planning. This role ensures in‑office visits, events, and client communications are handled with professionalism, warmth, and precision. This position is ideal for someone who thrives in a service‑oriented environment, enjoys organization and multitasking, and takes pride in creating exceptional experiences.

• Client Communication & Scheduling
  • Schedule client calls and in‑office visits accurately
  • Respond to phone, email, and text inquiries promptly and professionally
  • Identify opportunities to enhance the client experience and elevate concerns when appropriate
• In‑Office Experience & Hospitality
  • Greet, seat, and assist office visitors
  • Ensure conference rooms and common areas are clean, prepared, and welcoming
  • Provide hospitality services that align with Merkle’s high service standards
• Data, Documentation & Workflow Management
  • Maintain accurate client records in CRM systems
  • Process meeting dictations and complete follow‑up tasks
  • Track workflows and ensure no past‑due tasks remain
• Printing, Mail & Administrative Support
  • Print and prepare meeting materials
  • Scan, file, and organize paperwork
  • Receive, sort, and prepare mail for distribution or pickup
• Event Coordination & Support
  • Assist with planning, setup, execution, and breakdown of client and prospect events
  • Support on‑site guest experience during events
• Team Collaboration
  • Partner with the Client Experience Team and other departments
  • Participate in weekly meetings and support team initiatives and projects

• Excellent verbal and written communication
• Strong attention to detail and organization
• Warm, welcoming, service‑oriented presence
• Ability to multitask, shift priorities, and stay calm under pressure
• Problem‑solving mindset with the ability to de‑escalate situations
• Collaborative and team‑focused approach

• Phone, email, and texting platforms
• Microsoft Office (Outlook, Excel, Word)
• Salesforce and CRM systems
• Scheduling tools and office hospitality workflows

Full‑time

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

In person

Client Experience Specialist
Merkle Retirement Planning
Katie Bertness
1860 SE Princeton Dr
Grimes IA 50111