Payroll & Administrative Assistant

COMPANY OVERVIEW

Pirc-Tobin Construction is a privately owned, heavy/highway construction company established in 2005. We have continued to grow over the last ten years and have worked in many cities and towns across Eastern Iowa. We are located in Alburnett, Iowa, just fifteen minutes north of Cedar Rapids.

We understand the needs of cities and towns of all sizes looking to improve their property values, effectiveness, and appearance through various utility and site projects.

Our employees work to live out the Company values while representing Pirc-Tobin Construction. We believe in being dependable and hardworking, honest, problem‑solvers, and in working with care and professionalism in all that we do.

The Payroll & Administrative Assistant supports the efficient operation of the office by performing a variety of administrative, clerical, and payroll‑related tasks. This position is expected to start at approximately 30 hours per week, with the potential to transition to full‑time based on business needs and performance.

• All employees are responsible for maintaining a basic knowledge of the employee handbook, along with the mission and vision of Pirc-Tobin Construction and must conduct themselves in a manner that supports Company values.
• Employees are expected to use working time effectively, report to work on time, monitor voicemails and emails as appropriate, and meet deadlines.
• Employees are expected to escalated issues as necessary.
• Employees will receive training on job duties and safety procedures; additional training may be required as deemed appropriate by management.
• Other projects and duties as assigned.

• Answer and transfer phone calls, screening when necessary
• Welcome and direct visitors and clients
• Maintain filing systems as assigned
• Retrieve information from records, email, minutes, and other related documents; prepare written summaries when needed
• Respond to and resolve administrative inquiries and questions
• Maintain office supplies and coordinate maintenance of office equipment
• Maintain systems for recording expenses and tracking company credit card usage

• Assist with accounts payable and job cost entries
• Maintain Certificates of Insurance (COIs) and keep Foundation software records current
• Process required paperwork for employee transfers, changes in job classification, wage increases, and related employment matters
• Process weekly payroll, payroll taxes, 401(k), and miscellaneous deduction payments
• Verify and process Certified Payroll reporting
• Process quarterly payroll forms and payments
• Verify year‑end payroll data and process and file W‑2s electronically
• Report to work on time and maintain good attendance
• Other duties as assigned

• 1–2 years of related administrative, accounting and payroll experience preferred.
• Strong organizational skills and attention to detail
• Motivated, team‑oriented individual with a positive attitude
• Ability to learn, listen, and follow directions
• Strong professional and interpersonal communication skills
• Ability to work independently and as part of a team
• Effective time management and multitasking skills
• Strong critical thinking and problem‑solving abilities
• Ability to maintain confidential information

• High school diploma or GED required
• Associate’s degree in accounting is preferred or equivalent years of experience in accounting
• Proficiency in Microsoft Office and Excel or similar software
• Experience with payroll or construction accounting software preferred (Foundation experience a plus)

The primary language of Pirc-Tobin Construction is English. Excellent communication skills are defined as the ability to:

• Actively listen for comprehension
• Ask clarifying questions
• Communicate information clearly in both written and verbal form

Professional-level reasoning abilities are required to process detailed information, prioritize deadlines, and support accurate payroll and administrative operations.

• Light lifting (10–25 lbs. regularly)
• Combination of indoor office…